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About the Role

Jazz Pharmaceuticals is a global biopharma company dedicated to developing life-changing medicines for patients with serious diseases. We are seeking a professional to provide comprehensive administrative support to a team of senior leaders, ensuring efficient operations and seamless communication.

Responsibilities

• Manage calendars and prioritize schedules for a team of over 3 people (SVP, VP, ED levels).
• Interface and communicate with other Senior/Executive Assistants and Leaders throughout the company.
• Effectively communicate and prioritize tasks to support multiple senior leaders, requiring extensive check-ins and updates.
• Work across multiple time zones to support team members.
• Schedule and organize individual and team department activities, including meetings and large group events (off-site meetings, POA meetings, etc.).
• Maintain and complete expense reports for leaders.
• Manage contracts, purchase orders, and invoices for department vendors.
• Collaborate with the team to prepare materials for meetings (team, board, department updates, etc.).
• Work independently and within teams on special and ongoing projects.
• Perform other duties as assigned and important to the team.

Requirements

• Requires a BS/BA in a relevant field.
• Three to five years of experience in an Administrative or Executive support function.
• Strong project management skills.
• Demonstrated ability to multi-task and prioritize work.
• Strong collaboration skills.
• High attention to detail.
• Knowledgeable in driving process/quality improvement efforts.
• Exceptional organizational and communication skills.
• Ability to function independently and under pressure.
• Familiarity with Concur for travel and expense reporting.
• High level of integrity and ability to appropriately manage sensitive, confidential information.
• Ability to learn quickly, flexibility, enthusiasm, and a proactive approach to departmental support.
• Strong interpersonal, time management, and organizational skills.
• Familiar with virtual communications systems such as Zoom, Microsoft Teams, etc.

Skills

• Calendar management
• Schedule prioritization
• Communication
• Task prioritization
• Cross-time zone collaboration
• Meeting scheduling and organization
• Expense reporting
• Contract management
• Purchase order management
• Invoice management
• Material preparation
• Project management
• Process improvement
• Quality improvement
• Organizational skills
• Interpersonal skills
• Time management
• Virtual communication systems (Zoom, Microsoft Teams)

Location

• Multiple countries

Work Type

• Full-time

Experience Level

• Three to five years of experience

Education Level

• BS/BA in a relevant field

Salary/Compensations

• $77,600.00 - $116,400.00

Benefits

• Discretionary annual cash bonus or incentive compensation
• Discretionary equity grants
• Medical insurance
• Dental insurance
• Vision insurance
• 401k retirement savings plan
• Flexible paid vacation

About the Company

• Jazz Pharmaceuticals is a global biopharma company whose purpose is to innovate to transform the lives of patients and their families.
• We are dedicated to developing life-changing medicines for people with serious diseases — often with limited or no therapeutic options.
• We have a diverse portfolio of marketed medicines, including leading therapies for sleep disorders and epilepsy, and a growing portfolio of cancer treatments.
• Our patient-focused and science-driven approach powers pioneering research and development advancements across our robust pipeline of innovative therapeutics in oncology and neuroscience.
• Jazz is headquartered in Dublin, Ireland with research and development laboratories, manufacturing facilities and employees in multiple countries committed to serving patients worldwide.
• Visit www.jazzpharmaceuticals.com for more information.

Equal Opportunity

• Jazz Pharmaceuticals is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any characteristic protected by law.