Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

AbbVie is seeking a Marketing Operations Coordinator to support its medical aesthetics business, Allergan Aesthetics. This role is crucial for coordinating campaigns, managing events and materials, supporting commercial teams, and ensuring an exceptional customer experience in the Australian market.

Responsibilities

• Coordinating meetings, events, and logistics (on-site and off-site), ensuring smooth execution from planning to delivery
• Supporting the development and review of promotional materials in partnership with brand leads and agencies
• Managing the end-to-end process for print materials — from ordering and inventory management to withdrawal of expired items
• Supporting CRM management, including data quality audits and system updates
• Processing purchase orders, invoices, and expense documentation in line with company policy
• Liaising with shared services, agencies, and internal stakeholders to keep projects moving
• Supporting the promotional review and approval process using our digital content management platform (training provided)
• Assisting with compliance documentation and financial administration for events and activities
• Report any adverse event within 24 hours as per Allergan’s policies and procedures.
• Proactively participate in AbbVie’s WHS programs, adhere to policies and always promote a safe work environment.
• Adhere to Allergan’s / AbbVie’s internal codes of conduct and compliance processes.
• Other ad hoc duties such as administrative duties, as requested.

Requirements

• Extensive experience in administration within pharmaceutical or healthcare fields (at least 4 years).
• Numeracy and basic procurement skills.
• Excellent verbal and written communication skills.
• Dynamic and solutions focused.
• Attention to detail and fast learner.
• Highly organised with a reputation for accountability, prioritisation, delivery, and proactivity.
• Demonstrated highly developed and agile prioritisation skills.
• Proficient IT skills including Microsoft Office (Word, Excel, PowerPoint, Teams, OneDrive), CTE/Concur, VEEVA Promomats, and e-wizard.
• Flexibility to participate in business meetings outside of standard hours when required for international collaboration.

Skills

• Microsoft Office (Word, Excel, PowerPoint, Teams, OneDrive)
• CTE/Concur
• VEEVA Promomats
• e-wizard

Location

• Australia

Work Type

• Full-time

Experience Level

• At least 4 years of experience in administration within pharmaceutical or healthcare fields

Education Level

• TAFE or equivalent training in secretarial/office management is desirable.
• Diploma in Marketing are desirable.

About the Company

• At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products.
• Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more.
• Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch.
• AbbVie is committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion.
• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers.
• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws.
• All AbbVie employees are responsible for maintaining the Company’s reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law.
• AbbVie is committed to operating with integrity, driving innovation, transforming lives and serving our community.

Equal Opportunity

• AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual.
• We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion.
• It is AbbVie’s policy to employ qualified persons of the greatest ability.
• We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status.
• Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing [email protected] or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs.
• Equal Opportunity Employer/Veterans/Disabled.