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About the Role
This role is for an early-career individual to learn the operations of a fast-growing healthcare startup, supporting the Executive Assistant and CEO. You will gain experience in executive support, clinical operations, people, and culture.
Responsibilities
- Support leadership needs, including CEO-facing deliverables and anticipating leadership needs.
- Manage scheduling for internal and external meetings, including rescheduling and logistics.
- Book travel and manage expense tracking for leadership.
- Draft and send internal communications, meeting recaps, and follow-up emails.
- Maintain and improve internal tracking systems, SOPs, and shared documents.
- Capture and track action items from leadership syncs.
- Assist with vendor relationship management, including contracts and renewals.
- Support onboarding logistics for new hires, such as equipment coordination.
- Provide cross-functional administrative support to Sales, Customer Success, and Operations teams.
- Manage office supplies, stocking, and new hire desk setups.
- Contribute to team culture by helping coordinate events, celebrations, and meetings.
Requirements
- Resides in the San Francisco Bay Area.
- Strong written communication skills, including drafting professional emails and internal documents.
- Comfortable with tools like Google Workspace and Slack.
- Willingness to learn new systems quickly.
- Ability to handle sensitive and confidential information with discretion.
- Demonstrated ability to manage multiple priorities and self-direct in a fast-moving environment.
- Eagerness to grow into an EA or operations role.
Skills
- Organizational skills
- Written communication
- Verbal communication
- Professional tone
- Warm tone
- Adaptability
- Proactiveness
- Attention to detail
- Time management
- Problem-solving
Location
- San Francisco, CA
Work Type
- Hybrid
- Onsite
Experience Level
- Early career
Education Level
- Bachelor's degree or equivalent
Benefits
- Early equity stake
- Medical (PPO, HMO, HDHP)
- Dental
- Vision
- FSA administration
- Life Insurance
- Short/long term disability
- Employee Assistance Program (EAP)
- Commuter benefits
- 401K
About the Company
- Aware Health is a virtual-first musculoskeletal (MSK) care and lifestyle medicine company helping self-funded employers reduce healthcare costs and improve outcomes for their members.
- We are a growth-stage startup that believes in providing care that is efficient, effective and empowering.
- Our mission is to care and connect with everyone to reinvent the body and mind on their journey to whole living.
Equal Opportunity
- We are an Equal Opportunity Employer - We celebrate diversity and believe it is the key to creating vibrant, healthy communities! We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.