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About the Role

Under the supervision of the Operations Manager, Faculty of Business and Hospitality, the incumbent performs duties in matters related to academic planning including scheduling, Standard Workload Formula (SWF), and curriculum support.

Responsibilities

• Gather information to facilitate the development of all full-time faculty Standard Workload Form (SWF) workload assignments for the School.
• Distribute curriculum to Coordinators/Program Manager for verification and accuracy.
• Initiate and prepare proposed workload assignments based on Associate Dean/Program Manager/Coordinator’s recommendations and analysis of current and future student enrollment trends and curriculum modifications.
• Verify that SWFs are within contractual limits.
• Suggest increasing/decreasing numbers of sections to Associate Dean, Operations Manager and Program Manager to evaluate budget implications.
• Update and adjust workload assignments as required and approved by the Associate Dean.
• Ensure SWFs are issued, signed and forwarded to Labor Relations within posted deadlines and ancillary reports are submitted.
• Maintain accurate records and supporting documentation.
• Respond to questions and interpret SWF data content for inquiries.
• Update SWFs as a result of revisions, WMG ruling(s), and provide clarification to WMG as required.
• Enter accurate number of students after official count dates to determine if overtime payments are required.
• Gather, analyze and input data into College system for the scheduling of programs and classes for the School.
• Collect data for submission to the central Centre for Academic Excellence by analyzing teaching-hour projections.
• Determine the number of sections of courses required, room sizes, and types of rooms in consultation with the Associate Dean/Operations Manager/Program Manager.
• Input collected data into the college system to enable the Centre for Academic Excellence to produce timetables.
• Check and verify inputted data.
• Submit exception forms for situations outside the scheduling parameters.
• Review and verify draft timetables to ensure accurate capture of required information.
• Liaise with and identify scheduling solutions alongside the Centre for Academic Excellence and Associate Dean to address errors.
• Collect data for submission to Centre for Academic Excellence to generate examination schedules for the School.
• Book miscellaneous rooms for tests, guest speakers, student groups and various other meetings.
• Liaise with other academic Schools to ensure courses serviced by and to this School are planned properly.
• Maintain program curriculum documentation including Degree Audits.
• Prepare course section information for Office of the Registrar.
• Assist Associate Dean/Operations Manager/Program Manager in preparing budget and forecasting teaching hour projections.
• Provide back-up for adding course petitions within faculty contract restrictions.
• Monitor the number of seats in course sections and open part-time seats in courses.
• Perform special projects as assigned by the Associate Dean/Operations Manager/Program Manager.
• Identify issues/problems/gaps with academic delivery and work with Program Manager/Associate Dean to resolve.
• Initiate and/or prepare payroll documentation for non-full-time faculty hires.
• Follow up to ensure hire contracts are returned and appropriate payroll documentation is complete and submitted to payroll.
• Initiate overtime payment authorizations and change of status for faculty.
• Respond to inquiries regarding academic matters such as SWFs, timetables, etc.
• Provide occasional back-up to other Academic Planners within Faculty.
• Provide emergency occasional back-up to Student Information System (SIS) registration activities.
• Participate in various activities such as graduation, awards ceremonies, surveys, etc.
• Perform other related duties as assigned.

Requirements

• Post-secondary 2 year diploma/degree or equivalent in Office administration or related discipline.
• Minimum 3 years of related work experience in a busy office environment with customer service focus.
• Experience using software applications products (word processing and spreadsheets) preferably in an educational setting.
• Knowledge of the education sector – the College or other post-secondary environments – including scheduling, standard workload formula completion and curriculum support.
• Demonstrated strong organizational skills and attention to detail.
• Demonstrated ability to work independently and as a team.
• Demonstrated excellent verbal and written communication skills.
• Successful candidates will be required to perform work within Ontario and must be available to work on campus, as required.
• Transcripts are mandatory as a condition of employment.

Skills

• Office administration
• Customer service
• Word processing
• Spreadsheets
• Scheduling
• Standard workload formula completion
• Curriculum support
• Organizational skills
• Attention to detail
• Independent work
• Teamwork
• Verbal communication
• Written communication

Location

• London, ON
• On campus

Work Type

• Fixed term
• Full time
• In-Person
• Temporary

Experience Level

• Minimum 3 years of related work experience

Education Level

• Post-secondary 2 year diploma/degree or equivalent in Office administration or related discipline

Salary/Compensations

• $34.60 Hourly

Benefits

• Competitive compensation
• Comprehensive Benefits Package
• Defined benefit pension plan
• Generous vacation and holiday entitlements
• Prepaid leave/salary deferral plan
• Subsidized maternity and parental leave
• Family tuition program
• Employee and Family Assistance Program
• Corporate Discounts through CAUBO
• Tuition reimbursement and subsidy programs
• Professional development leave
• Fanshawelearns LinkedIn Learning
• CAAT Pension Plan (DBprime Plan for full-time, DBplus Plan for part-time)

About the Company

• Fanshawe College thrives because of its people.
• We foster a culture of excellence and see opportunities to turn potential into impact.
• Leading with empathy, belonging, unity, learning and courage, we guide the learning journey of our students, ensuring they are ready for work and life, today and tomorrow.
• Fanshawe College is committed to the principles of hybrid work and may offer this option to employees whose work can be performed in an alternate location, without adverse impact to the operations of the College, inclusive of our Student and Staff experience.
• Confirmation of hybrid work options available to you will be clarified upon hire and may be subject to change based on the duties required of your position.
• Find a career you're proud of and unlock your potential in a supportive environment, surrounded by a community of lifelong learners and endless possibilities.
• A place where you belong: Embark on a fulfilling career journey with us!
• We're more than a job; at Fanshawe College you become part of a community that values your growth.
• We are dedicated to nurturing your success with exceptional resources, technology, and professional development.
• Learn more below and find out why a career at Fanshawe should be part of your future.

Equal Opportunity

• Fanshawe College is an equal opportunity employer.
• We are committed to equity, value diversity, and welcome applicants from diverse backgrounds.
• Fanshawe College provides accommodations to job applicants with disabilities throughout the hiring process.
• If a job applicant requires an accommodation during the application process or through the selection process, the hiring manager and the recruiter leading the recruitment will work with the applicant to meet the job applicant’s accommodation needs.
• Accommodation requests per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act can be emailed to: askhr@fanshawec.ca
• Fanshawe College would like to acknowledge and honour the Anishinaabe, Lotinuhsyuní and Lenape people of southwestern Ontario as the traditional owners and custodians of the lands and waterways where Fanshawe College is located.