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About the Role

CobbFendley is seeking an experienced SUE Project Coordinator in our Austin office to support Supervisors and Project Managers in various project coordination tasks.

Responsibilities

• Setup and close out all assigned projects in adherence with Company guidelines.
• Assist Project Manager with the weekly review of time charged to projects and coordinate with the project team to correct issues.
• Assist Project Manager with invoicing and accounts receivable (AR), including invoice review, receipt and review of subconsultant invoices, submission, collections, and reporting on unbilled or outstanding accounts.
• Assist Project Manager to develop and maintain spreadsheets for budget and schedule tracking, including weekly report documentation.
• Monitor and escalate concerns related to the financial aspects of projects to ensure healthy project financials and meet established Company goals.
• Assist Project Manager with facilitating new and existing client and subconsultant contracts, including scope and fee modifications (Change Orders).
• Provide document control support for effective and accurate project document management.
• Prepare and file various project-related documents, reports, and estimates.
• Attend meetings and/or coordination efforts with internal or external clients as requested.
• Coordinate with various utility owners, municipalities, subcontractors, and team members throughout the project.
• Assist project team to identify various jurisdictions permitting processes, prepare and submit applications, track and manage permit status and approvals, and identify and escalate permitting issues.
• Assist with ASCE 38-22 and ASCE 75-22 standards to SUE project workflows and deliverables.
• Support Quality Level A–D SUE investigations, applying appropriate methodology per project scope.
• Assist in utility records research, including 811 locate request submission and tracking.
• Assist plan sets; reconcile discrepancies between records, field data, and existing conditions.
• Coordinate scheduling and logistics for SUE support vendors and subcontractors.
• Learn SUE field equipment to support field crews.
• Learn the utility design process to coordinate between SUE findings and design teams.
• Assist with tracking local/jurisdictional permitting and right-of-way regulations affecting SUE activities.

Requirements

• 1+ years of professional experience within the AEC industry.
• 1 year of experience under the tutelage of a Project Coordinator I+.
• Knowledge of general project management methodologies and lifecycle.
• Knowledge of industry standards, city, state, and federal rules and regulations.
• Knowledge of tools and software (i.e., Microsoft suite, Vantagepoint, Smartsheet, Google Earth, Adobe and/or Bluebeam etc.).
• Knowledge of quality management.
• Skills of initiative, communication, time management including strict deadlines, organization, ability to juggle competing priorities, attention to detail and problem-solving.
• Ability to think strategically, adapt to competing priorities, execute and delegate, communicate and collaborate, and perform tasks with a high level of accuracy.

Skills

• Initiative
• Communication
• Time management
• Organization
• Juggling competing priorities
• Attention to detail
• Problem-solving
• Strategic thinking
• Adaptability
• Execution
• Delegation
• Collaboration
• Accuracy

Location

• Austin

Work Type

• Full-time
• Hybrid

Experience Level

• Emerging Experience
• 1+ years of professional experience within the AEC industry
• 1 year under the tutelage of a Project Coordinator I+

Benefits

• 401(k) Matching
• Profit-sharing Contributions
• Employee Stock Ownership Plan (ESOP)
• Health Insurance
• Vision Insurance
• Dental Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Employer Funded Life Insurance
• Voluntary Life Insurance
• Tuition Reimbursement
• Continuing Education Programs
• Paid Parental Leave (8 weeks for maternity, 2 weeks for paternity/adoption)
• Winter Holiday (December 25 - January 1)

About the Company

• Since 1980, CobbFendley has been committed to providing innovative engineering and surveying solutions with the goal of bettering communities.
• Our multi-discipline approach allows for the efficient completion of projects through experienced staff who focus on client communication.
• We are always seeking talented and qualified professionals to enhance our ability to provide clients with exceptional service.
• At CobbFendley, people are our most valued resource.
• CobbFendley Cares focuses on STEM Education, Hunger Relief, and Sustainable Solutions.

Equal Opportunity

• Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.