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About the Role

We are seeking an experienced HRIS, payroll & HR operations specialist to join our Human Resources team on a maternity leave contract. This role is ideal for an HR professional with advanced, hands-on expertise in ADP Workforce Now who can confidently leverage the system to support HR operations, payroll administration, data integrity, and continuous process improvement.

Responsibilities

• Maintain accurate employee records and process employee changes in ADP Workforce Now.
• Process new hires, promotions, salary changes, transfers, leaves, employment status changes, and terminations.
• Review HRIS data for accuracy and resolve routine discrepancies.
• Generate reports and support employee data audits and HRIS process improvements.
• Assist employees and managers with routine ADP Workforce Now questions and system navigation.
• Prepare and maintain the biweekly payroll change spreadsheet.
• Gather, review, and process approved payroll-related changes within established deadlines.
• Update applicable employee and payroll information in ADP Workforce Now.
• Support payroll changes related to new hires, terminations, salary adjustments, leaves, benefit deductions, retroactive adjustments, and other employee changes.
• Cross-check HR documentation, payroll spreadsheets, and HRIS records for accuracy.
• Work closely with HR, Finance, and payroll contacts to resolve routine payroll discrepancies.
• Support recruitment activities, including job postings, candidate screening, interview coordination, and candidate communications.
• Prepare HR letters, employment agreements, contract extensions, salary change letters, employment change documentation, and general employee communications.
• Maintain accurate and confidential employee files and HR records.
• Support employee lifecycle processes, including onboarding, employment changes, leaves, and offboarding.
• Respond to routine employee and manager questions regarding HR processes, documentation, benefits, and payroll administration.
• Support occupational health and safety documentation, training records, workplace inspections, and related compliance requirements.
• Support HR reporting, tracking, documentation, and process improvement initiatives.
• Other assigned HR duties as required.
• Process benefit enrolments, changes, dependent updates, and terminations.
• Maintain accurate benefit information and support the review of benefit deductions.
• Respond to routine employee questions regarding benefit eligibility and administrative processes.
• Liaise with benefit providers and internal stakeholders as required.

Requirements

• Post-secondary diploma or degree in Human Resources Management, Business Administration, or equivalent experience.
• 3-5 years strong hands-on experience using ADP Workforce Now is required.
• Preferred 3 years of HR coordination, HR administration, or HR operations experience.
• Demonstrated experience independently navigating ADP Workforce Now and processing employee changes.
• Practical experience supporting biweekly payroll administration and preparing payroll change information.
• Experience with benefits administration, recruitment, onboarding, employee documentation, and HR record maintenance.
• Working knowledge of Ontario employment legislations, including Employment Standards Act 2000, Occupational Health and Safety Act, Ontario Human Rights Code; and AODA.
• Strong proficiency in Microsoft Office, particularly SharePoint, Excel, Word, Outlook, and Teams.
• Excellent attention to detail, organization, and time-management skills.
• Strong written and verbal communication skills.
• Demonstrated discretion and sound judgment when handling confidential employee and payroll information.
• At least 5 years of direct hands-on experience with ADP Workforce Now.
• CHRP designation (or actively pursuing it) is an asset.
• Experience working in a unionized environment.
• Experience in a non-profit, public sector, broader public sector, or community services organization.

Skills

• ADP Workforce Now
• HRIS
• Payroll Administration
• Benefits Administration
• Recruitment
• Onboarding
• Employee Documentation
• HR Record Maintenance
• Microsoft Office
• SharePoint
• Excel
• Word
• Outlook
• Teams
• Ontario employment legislations
• Employment Standards Act 2000
• Occupational Health and Safety Act
• Ontario Human Rights Code
• AODA

Location

• 1655 Dupont St

Work Type

• Hybrid
• 3 days in office per week
• 35 hours per week
• Monday to Friday
• occasional evening/weekend hours
• 12-months maternity leave coverage contract
• possible extension to 18 months

Experience Level

• 3-5 years strong hands-on experience using ADP Workforce Now
• Preferred 3 years of HR coordination, HR administration, or HR operations experience
• At least 5 years of direct hands-on experience with ADP Workforce Now

Education Level

• Post-secondary diploma or degree in Human Resources Management, Business Administration, or equivalent experience

Salary/Compensations

• $65,000- $68,000 per year

Benefits

• Health and dental coverage
• 4% vacation pay
• Paid sick days
• Hybrid or flexible work arrangements

About the Company

• Located on the traditional territories of the Mississaugas of the Credit, the Anishnabeg, the Chippewa, Haudenosaunee, and the Wendat peoples, Skills for Change is working towards advancing the Sustainable Development Goals for the Greater Toronto and Hamilton Area.
• Named Charity Village’s Best Non-Profit Employer—Diversity, Equity, and Inclusion, and winner of the 2021 Canada Volunteer Awards for innovation, our organization is committed to reducing poverty, improving mental health, eliminating gender-based violence, building community, eradicating systemic racism, and creating sustainable communities for all immigrants, refugees, and underserved communities.
• Founded in 1982, Skills for Change is a leading non-profit organization serving immigrants and refugees in Canada.
• Our mission is to build welcoming and equitable communities.
• Skills for Change is known for pioneering programs that respond to shifting immigration and workplace trends and lead to employment.
• We create skills development opportunities for immigrants and refugees to access and fully participate in the workplace and wider community.
• Our Agency has played a major role in uplifting immigrant and equity-seeking communities for over 43 years.
• As one of the leading holistic service providers in our sector, Skills for Change offers more than 25 programs and services and annually serves 16,000 people who are newcomers, immigrants, and equity-seeking.
• Skills for Change provides learning and training opportunities for immigrants, refugees, and equity-seeking groups to access and fully participate in the workplace and wider community, including persons with disabilities, newcomers to Canada (including refugees), Indigenous peoples, members of visible minorities, children or youth, women of all ages including seniors, and the LGBTQ2 community.

Equal Opportunity

• Skills for Change offers accommodation for applicants with disabilities in each stage of the hiring process. If you are contacted regarding a job opportunity, please advise if you require accommodation. This document is available in alternate format on request.
• AI technology is not used at the screening stage of the hiring process, including evaluating applicants.