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About the Role
The Media Assistant assists in coordinating, updating, and maintaining all accounts from inception to completion, working closely with buyers, networks, and advertising agencies/clients to execute and maintain Direct Response media placements.
Responsibilities
- Assist team of buyers in gathering rates and inventory availability from networks.
- Maintain an up-to-date media representative list with contact information.
- Send orders to media representatives and follow up to ensure written confirmations are received.
- Complete Control Sheets for Local and National stations/networks as requested.
- Prepare and maintain monthly programming grid folders by requesting updated grids from networks.
- Populate missing programming information into weekly post log reports and final post data.
- Prepare program schedules and post log reports for clients.
- Obtain and verify accuracy of pre and post log times from stations.
- Monitor media placement for fair and equitable rotation across all units.
- Follow up daily with sales reps and assistants for updated pre-logs.
- Request and confirm accuracy of local market contracts, including trade deal usage.
- Assist team of buyers with entering rates and buylines into the CORE Direct system.
- Open job estimates in CORE Direct, MediaOcean, and PeopleSoft.
- Input direct response schedules into MediaOcean and/or PeopleSoft.
- Generate internal pre-log charts comparing ordered versus scheduled air times.
- Notify buyers/campaign managers of networks experiencing pre-emptions.
- Update daily for each network/client.
- Compile client pre-log times and input into the expected format for all clients.
- Reconcile local air times in Direct Manager weekly with support.
- Aid coordinators with meeting monthly deadlines, including local and national invoice reconciliation.
- Support coordinators, supervisors, and buyers with ad hoc projects/tasks.
- Create, send, and save credit memos and emails to reps in proper client folders.
- Participate in and work on ad hoc projects as assigned.
Requirements
- Proficiency in Microsoft Word and Excel required.
- Up to one year related experience preferably in an administrative and/or media capacity in a corporate environment is preferred.
- Experience in MediaOcean, CORE Direct and PeopleSoft media systems preferred.
Skills
- Microsoft Word
- Microsoft Excel
- MediaOcean
- CORE Direct
- PeopleSoft
Location
- Onsite
Work Type
- Full-time
Experience Level
- Up to one year related experience
Education Level
- Bachelor’s degree preferred or equivalent experience
Salary/Compensations
- $46,000
Benefits
- Medical coverage
- Dental
- Vision
- Disability
- 401k
- Paid time off
- Community engagement opportunities
- Learning opportunities
About the Company
- AMS is a global media solutions company built on growth for the brands we serve and the people who power us.
- Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.
- Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we bring to our clients.