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About the Role

Oversee all aspects of the company's payroll operations across Canada, supporting approximately 850 employees. Ensure accurate and timely payroll processing while maintaining compliance with regulations and collective agreements. Lead system and process improvement initiatives and post-acquisition payroll integrations.

Responsibilities

• Manage payroll team to process full-cycle weekly payroll for approximately 850 employees across multiple provinces and business units.
• Ensure accurate application of pay rules, overtime, shift premiums, travel pay, union dues, benefits, and statutory deductions.
• Oversee payroll reconciliations, journal entries, and coordination with Finance for labour costing and GL accuracy.
• Ensure compliance with collective agreements, including wage rate changes and dues remittances.
• Responsible for all employee related tax, benefit and compliance calculations and payments.
• Manage year-end payroll activities including T4/RL-1 preparation, reconciliations, and government filings.
• Supervise, coach, and develop payroll team members, fostering a culture of accuracy, accountability, and service.
• Collaborate with HR on employee lifecycle activities, including new hires, terminations, pay changes, and benefits.
• Partner with Finance for payroll reporting, labour cost analysis, and budgeting.
• Build strong relationships with operations leaders and regional managers to ensure payroll accuracy and responsiveness to payroll related queries.
• Maintain compliance with CRA, and provincial employment standards across all jurisdictions.
• Serve as the main contact for payroll-related audits, remittances, and government inquiries.
• Maintain and document payroll policies, procedures, and internal controls to support consistent, audit-ready processes.
• Partner with HR, Finance, and IT to improve integration between payroll, HRIS, time tracking, and accounting systems.
• Identify opportunities to automate manual processes, improve accuracy, and enhance reporting capabilities.
• Develop and maintain dashboards and standardized reports to support management decision-making.
• Support the evaluation, selection, and implementation of any potential new payroll system ensuring scalability for continued acquisitions and workforce growth.
• Lead payroll and HRIS integration activities for newly acquired companies across Canada.
• Assess inherited payroll processes and systems, align pay practices, and consolidate into company standards.
• Ensure smooth employee transitions by harmonizing pay frequencies, benefits deductions, and system access.
• Work closely with HR, Finance, and IT on data conversion, onboarding, and compliance.
• Provide communication and training to acquired teams during transition.

Requirements

• Diploma or degree in Accounting, Business Administration, or related field.
• 5+ years of payroll experience, including at least 2 years in leading a team.
• Experience managing payroll in multi-entity, multi-province organizations with unionized and field-based employees.
• Proven success in HRIS or payroll system implementation.
• Experience with Jonas as a payroll system and experience with Bamboo HR as an HRIS is an asset.
• Deep knowledge of Canadian payroll legislation, taxation, and unionized pay structures.
• Demonstrated ability to lead system and process transformation initiatives.
• Proven ability to develop, coach and mentor a team.
• Strong analytical and problem-solving skills with a focus on process optimization.
• Excellent communication and stakeholder management skills across both office and field environments.
• Attention to detail, high integrity and discretion when handling sensitive employee information.

Skills

• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation from the National Payroll Institute (NPI) preferred.
• Experience with post-acquisition payroll integration in a growing or acquisitive environment preferred.
• Strong working knowledge of major payroll systems and advanced Excel/data analysis skills.

Location

• Canada

Work Type

• Full-time

Experience Level

• 5+ years of payroll experience
• 2+ years in leading a team

Education Level

• Diploma or degree in Accounting, Business Administration, or related field.
• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation from the National Payroll Institute (NPI) preferred.

Benefits

• Comprehensive Group benefits.
• Educational assistance program.
• Employee referral bonus program.
• Social events

About the Company

• Classic Fire + Life Safety is a leader in the fire protection and life safety industry.
• Our goal is to partner with our customers, to ensure their buildings, and the people in them are safe, from new building construction activities, modernization activities, and demand for system upgrades, through to preventative maintenance and service.
• CFLS is a caring company who values our staff.
• CFLS is local and is part of the community.
• CFLS is a full-service fire protection contractor.
• A great working environment with opportunities for career advancement.

Equal Opportunity

• Classic Fire + Life Safety is committed to treating all people in a way that allows them to maintain their dignity and independence.
• We believe in integration and equal opportunity.
• We are also committed to meeting the needs of persons with disabilities in a timely manner and will do so by preventing and removing barriers to accessibility and meeting accessibility requirements under the Accessibility for Ontarians with Disabilities Act.