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About the Role
Reporting to the Head of OpenAI Academy and Forum in EMEA, this role oversees programming, planning, coordination, and execution of online and in-person events, manages content roadmaps, and collaborates with cross-functional teams for high-profile engagements supporting Global Affairs priorities.
Responsibilities
- Support the Head of Academy and Forum in EMEA in day-to-day planning and execution of programming aligned with regional Global Affairs priorities.
- Design and execute online and in-person events across EMEA, such as trainings, webinars, and panel discussions, ensuring cultural relevance and local insight.
- Manage timelines, guest communications, vendors, travel, and follow-ups for regional activations.
- Track KPIs, participant feedback, and performance metrics, providing regular internal reporting.
- Oversee end-to-end event strategy and execution, including programming, logistics, budgeting, and delivery.
- Manage content roadmaps for online events and webinars, meeting community needs and organizational objectives.
- Coordinate cross-functional contributors, including policy, events, communications, and go-to-market teams.
- Develop and execute community engagement strategies to foster a vibrant online and in-person community.
- Monitor and analyse community metrics to inform continuous improvement of programming.
- Build tailored event invites in HubSpot.
- Own member segmentation based on data-driven insights.
- Own virtual and in-person event coordination, including shared documentation, speaker assets, talk tracks, and planning calls.
- Own tactical workflows for building events on the Gradual community platform.
- Serve as the main point of contact for events coordination with Gradual for event builds, live streams, and ticket types.
- Manage guest lists for in-person events in collaboration with relevant teams.
- Provide in-person event support in EMEA across all regional priority geographies.
Requirements
- Event production expertise with hands-on experience in planning and executing both online and in-person events.
- Experience working with agents to automate workflows is a plus.
- Comfort with tools like Figma and HubSpot.
- Content strategy and coordination skills to oversee development and manage roadmaps.
- Strong communication and collaboration skills for effective idea conveyance and cross-functional work.
- Adaptability to navigate changing priorities while managing multiple projects with attention to detail.
- Fluency in English; additional EU languages are a plus.
- Willingness to travel approximately 25% of the time.
Skills
- Event Production
- Online Event Execution
- In-Person Event Execution
- Content Strategy
- Content Coordination
- Community Engagement
- Community Management
- HubSpot
- Figma
- Communication
- Collaboration
- Adaptability
- Project Management
- Data Analysis
- Reporting
Location
- Dublin
- London
Work Type
- Remote
- Hybrid
Experience Level
- Mid-level
About the Company
- OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity.
- We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products.
- AI is an extremely powerful tool that must be created with safety and human needs at its core.
- To achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.