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About the Role

As a Talent Acquisition Coordinator, you will play a key part in the candidate experience by managing the coordination of interviews for internal recruiters, supporting recruiting administrative tasks, and ensuring smooth communication between candidates and internal stakeholders to ensure a positive experience for candidates, hiring managers, and recruiters. This role supports all activities leading up to an offer in the recruiting process.

Responsibilities

Schedule interviews between candidates and hiring teams across various departments, ensuring timely coordination and positive candidate experiences.
Interface with candidates, co-workers, hiring managers, and third-party vendors to schedule and manage candidate interviews.
Monitor both virtual and on-site interviews, including greeting candidates and communicating with interviewers and recruiters throughout the process.
Act as a liaison between candidates, recruiters, and hiring managers to manage interview logistics, including virtual and onsite scheduling and technical interview setup.
Monitor interview & requisition processes in our recruiting ATS system (Greenhouse) & HR system (Workday).
Maintain accurate and up-to-date interview schedules using internal systems and tools (e.g., Outlook, Applicant Tracking Systems).
Provide administrative support to the recruiting and talent operations teams, including data entry, calendar management, and reporting.
Assist candidates with expense reimbursement processes.
Coordinate travel arrangements for candidates and book with the travel team.
Generate and audit recruiting and employee activity/status reports; ensure accurate data entry for reporting.
Support ad hoc projects and initiatives as needed, such as event planning, reporting, and process improvements.
Support Super Day interview logistics and event coordination, including occasional weekend availability for Saturday events.
Present new hire welcome presentation sessions to introduce company culture, policies, and processes.
Assist in the roster coordination of weekly new hire welcome presentation and orientation invites.
Support candidates, hiring managers, and recruiters in the onboarding process, ensuring an overall positive onboarding experience.
Collaborate with internal teams on onboarding logistics such as desktop support, compliance, and HR operations.

Requirements

Minimum of 1 year's previous administrative experience in a corporate office setting.
1+ years of experience in scheduling, coordination, or administrative role—ideally within HR, recruiting, or talent acquisition.
Exceptional organizational skills and attention to detail.
Strong communication and interpersonal skills, with a focus on delivering excellent service.
Ability to manage multiple tasks simultaneously and adapt in a fast-paced environment.
Proficiency with scheduling tools (e.g., Microsoft Outlook) and familiarity with Applicant Tracking Systems (ATS) preferred.
Comfortable working with spreadsheets and basic reporting tools.
Demonstrated ability to handle confidential information with integrity.

Skills

Scheduling
Coordination
Administrative Support
Microsoft Outlook
Applicant Tracking Systems (ATS)
Spreadsheets
Reporting

Location

Chicago

Work Type

Full-time

Experience Level

1+ years

About the Company

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world.
We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.
Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets.
We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.
We operate with respect, curiosity and open minds.
The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it.
DRW is a place of high expectations, integrity, innovation and a willingness to challenge consensus.