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About the Role
The Assistant Corporate Secretary will act on behalf of T. Rowe Price Group, Inc. and its APAC and EMEA domiciled subsidiaries, with responsibilities related to corporate governance, compliance, and board of director matters. This role involves acting as an assistant secretary to boards of directors of APAC domiciled T. Rowe Price subsidiaries, preparing agendas, compiling documents, and managing the flow of board meetings, including taking minutes. The position may also support the firm’s EMEA subsidiaries similarly. The role reports directly to the Managing Legal Counsel in the U.S. and receives functional support from colleagues in London and the US. The successful candidate will collaborate with the current assistant corporate secretary based in London, with each leading coverage for certain regions while supporting others as needed.
Responsibilities
- Effectively plan, hold and record board and committee meetings.
- Ensure appropriate supporting business units provide papers on-time and in an appropriate format for presentation at a meeting.
- Prepare and hold annual general meetings, in person or by written consent as required in various jurisdictions.
- Coordinate and organize the flow of information to directors, executive officers and various departments to coordinate board-related communications.
- Serve as the official record keeper of corporate records including board minutes, circular resolutions, bylaws and charters, and ensure official records are properly secured and in compliance with regulatory requirements.
- Coordinate the production of corporate records that may be requested in connection with litigation, regulatory inquiries, or financial audits.
- Prepare applications and other required compliance filings to maintain business qualifications in various jurisdictions.
- Support ad hoc discreet projects as needed.
Requirements
- 5+ years work experience in a similar role within Financial Services, preferably within the asset management industry and regulated investment funds sector.
- Ideally fully CGI qualified as a Chartered Secretary or equivalent experience.
- Highly organized and process-driven.
- Knowledge of laws and regulations pertaining to corporate governance and board requirements for APAC domiciled entities across Japan, Hong Kong, Australia, Singapore and China, as well as EMEA entities in the UK, Switzerland, Ireland and Luxembourg.
- Experience arranging and managing annual general and special meetings.
- Excellent written and verbal communication skills, including ability to draft well-written reports, board minutes, resolutions and written consents.
- Must be a detail-oriented, well-organized, critical thinker with strong analytical skills and the ability to present solutions.
- Highly self-motivated and collaborative partner, with strong interpersonal skills and the ability to work effectively with team members and all levels across the organization, including executive officers.
- Demonstrated ability to discretely handle highly confidential and sensitive information.
- Demonstrated commitment to expand knowledge and adapt to new situations and changing environments.
- Experience making filings with multiple regulators including the SFC, MSA, FCA and the CSSF.
- Experience using document management systems (Diligent Entities/Blueprint a bonus), with a good working knowledge of standard office technology and equipment, and general office procedures.
- Strong English language skills.
Skills
- Corporate governance
- Compliance
- Board of director matters
- Meeting preparation and execution
- Minute taking
- Record keeping
- Regulatory filings
- Project support
- Financial Services knowledge
- Asset management industry knowledge
- Regulated investment funds knowledge
- APAC and EMEA corporate law
- Meeting management
- Written and verbal communication
- Report drafting
- Resolution drafting
- Written consent drafting
- Analytical skills
- Problem-solving
- Interpersonal skills
- Confidential information handling
- Adaptability
- Filing with regulators (SFC, MSA, FCA, CSSF)
- Document management systems (Diligent Entities/Blueprint)
- Standard office technology
Location
- APAC
- EMEA
Work Type
- Hybrid
Experience Level
- 5+ years
Education Level
- CGI qualified as a Chartered Secretary or equivalent experience
About the Company
- T. Rowe Price is an asset management firm focused on delivering global investment management excellence and retirement services that investors can rely on–now, and over the long term.