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About the Role

This role sits at the heart of a collaborative, high-performing team, supporting senior team members while building skills across organization, stakeholder management, and project coordination. You will play a key role in helping the team run smoothly day-to-day, contributing to team initiatives, events, and presentations. This role offers a fantastic platform to grow for individuals who enjoy bringing structure, clarity, and energy to a busy environment.

Responsibilities

Manage diaries for senior team members, scheduling meetings and resolving conflicts to keep priorities on track.
Coordinate travel, accommodation, and logistics, ensuring plans run smoothly and efficiently.
Process expenses, invoices, and purchase orders accurately and on time.
Prepare meeting agendas, notes, and supporting materials that enable productive discussions.
Support the creation, formatting, and proofreading of presentations and documents.
Organize team activities, events, and client engagements, including on-the-day coordination.
Maintain structured files, trackers, and shared resources to keep projects organized and on time.

Requirements

Strong organizational and time management skills, with a proactive and structured approach.
Excellent attention to detail and a commitment to producing accurate work.
Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
Clear and confident communication skills with a range of stakeholders.
A collaborative, supportive, and team-focused mindset.
Some experience in an administrative, assistant, or support role (or similar transferable experience).
Comfortable using tools such as Outlook, Excel, and PowerPoint, with a willingness to learn and develop.

Skills

Organization
Time management
Attention to detail
Task management
Prioritization
Communication
Collaboration
Outlook
Excel
PowerPoint

Location

Work Type

Office-based (4 days per week)

Experience Level

Some experience in an administrative, assistant or support role (or similar transferable experience)

Benefits

Pension
Life Assurance
Private Medical cover
Reflection Days
Shared Parental Leave
Inclusive Benefits
Employee Action Groups

About the Company

Publicis Connected Media UK is a fully end-to-end offering that unites media, commerce, CXM, social and data to deliver connected consumer experiences and drive exceptional business outcomes for our clients.
Powered by Publicis Connected Identity, the UK’s richest people-based data set built on real behaviours, it helps major brands move beyond siloed marketing and make more confident decisions in fast-changing conditions.
Those insights truly differentiate our AI and agentic solutions to predict impact, create messaging and reach the right people.
The more than 3500-strong team spans Starcom, Zenith, Spark Foundry, Digitas, Performics, PMX, Epsilon, Lotame, Publicis Commerce and Influential.
Publicis Connected Media is part of Publicis Groupe.
The One L’Oréal team is Publicis Media’s dedicated team for L’Oréal UK & Ireland — one of the world’s leading beauty companies.
We work across strategy, planning and activation for a portfolio of well-known brands.
The team is collaborative and people-focused, with a strong emphasis on learning, development and inclusion.
An interest in beauty, culture or creativity is welcomed but not essential.
You’ll be part of a supportive and collaborative environment where learning and development are prioritised.
This role offers exposure to a high-profile client, the opportunity to build core business and organisational skills, and the chance to contribute meaningfully to a creative, fast-moving team.
Publicis Groupe works primarily from the office or our clients' office four days per week.
Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.

Equal Opportunity

At Publicis Media, we are proud to be an equal opportunities employer.
We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.
We are committed to providing a fair, accessible, and inclusive recruitment process.
If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you.
Sharing this information will never impact your application.