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About the Role

As a Management Assistant at BEW Berliner Energie und Wärme GmbH, you will reliably support the divisional management in daily business and keep all organizational threads together. You will support the divisional management with operational and organizational topics as well as efficient appointment coordination. You will process confidential documents and handle sensitive information responsibly. You will organize events, workshops, and conferences and take care of their preparation and follow-up. You will handle incoming and outgoing mail, including business correspondence and minutes. You will accompany the onboarding of new colleagues and ensure a smooth start. You will research information, prepare content, minute meetings, and follow up on agreed tasks. You will plan travel proactively and take care of travel expense accounting.

Responsibilities

Support the divisional management with operational and organizational topics and efficient appointment coordination.
Process confidential documents and handle sensitive information responsibly.
Organize events, workshops, and conferences, including preparation and follow-up.
Handle incoming and outgoing mail, business correspondence, and minutes.
Accompany the onboarding of new colleagues.
Research information, prepare content, minute meetings, and follow up on tasks.
Plan travel proactively and manage travel expense accounting.

Requirements

Completed commercial apprenticeship (e.g., office communication) or comparable qualification.
High organizational skills and strong quality and responsibility awareness.
Fluent German language skills at at least C1 level as the main working language.
Structured, proactive, and independent way of working.
Very good MS Office skills.
Confident and professional demeanor with clear, friendly, and goal-oriented communication.
High reliability, loyalty, discretion, and flexibility.
Team-oriented, committed, and solution-oriented personality.
Experience in assisting construction projects is an advantage.
Applications are welcome even if approximately 70% of the requirements are met.

Skills

MS Office

Location

Berlin

Work Type

Full-time
Temporary
Hybrid

Experience Level

Entry Level

Education Level

Commercial apprenticeship or comparable qualification

Salary/Compensations

13th month salary for tariff employees and additional compensation components

Benefits

Flexible work schedule (37-hour week, part-time options, flexible working hours, time accounts, mobile working).
30 days of vacation, days off on December 24th and 31st, and leave options.
Support for individual development, including free training and support for further professional qualifications.
13th month salary for tariff employees and additional compensation components.
Company pension plan.
Public transport ticket (50% employer subsidy) and company bike offer.
Employee electricity tariff after 12 months of employment.
Various health-related offers, including Urban Sports Club membership and PME family service.

About the Company

BEW Berliner Energie und Wärme GmbH supplies the capital with climate-friendly electricity and heat.
Their district heating network is the largest in Western Europe, spanning over 2,000 kilometers.
They supply heat to approximately one-third of Berlin households.
With the expertise of over 2,300 employees, they cover the entire district heating value chain: generation, network operation and expansion, and sales.
They are working intensively to phase out coal by 2030 and achieve climate-neutral generation by 2045, significantly supporting Berlin's climate goals.
They aim to increase the share of renewable energies and waste heat, requiring the transformation of many sites and facilities.

Equal Opportunity

Applications from individuals of all ages, gender identities, sexual orientations, and ethnic-cultural backgrounds are welcome.
People with severe disabilities will be given special consideration if they have the same professional qualifications.
A pre-employment screening is part of the recruitment process.