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About the Role

The Document Controller will manage information across large residential development schemes, establishing and maintaining robust document control systems, ensuring compliance, and supporting efficient communication between internal teams and external stakeholders. This role involves multi-site coverage with regular travel to sites in Battersea, Vauxhall, Brixton, and Blackheath, and occasional travel to the head office in Uxbridge.

Responsibilities

Manage and maintain EDMS’ and arrange the sharing of site information using EDMs’.
Ensure that information is up-to-date and reaching the right project personnel, informing and supporting them throughout the project lifecycle.
Manage systems, support users, and provide quality control for information being shared.
Perform initial setup and provide continuous system support, including adding users and organizations.
Lead and manage contractors in their ability to access information, providing user access and any available guides, mini videos, or training materials.
Liaise with external stakeholders (consultants and sub-contractors) for training, problem-solving, and queries/issues, acting as the point of contact for build information.
Perform occasional ad-hoc reporting and administration using EDMs, Excel, and other software solutions.

Requirements

Experience in document control within construction, ideally large-scale residential development and high-rise residential schemes.
Ability to manage documentation across multiple projects and stakeholders.
Ability to interact, support, and maintain relationships with various personnel, users, and contacts internally and externally.
Ability to communicate document control terminology.
Excellent organisational, analytical, and communication skills.
Strong attention to detail and an organised approach to daily routines such as quality checking uploads, following up on IFCs and RFIs.
Excellent IT skills and experience using Excel and SharePoint.
Ability to learn new systems and new technologies.

Skills

Document control platforms (e.g., Doc hosting Viewpoint, Aconex, Asite)
Aconex (beneficial)
BIM workflows
Digital construction documentation
ISO standards related to document management
Field View (beneficial)
Excel
SharePoint

Location

Battersea
Vauxhall
Brixton
Blackheath
Uxbridge

Work Type

Multi-site coverage
Regular travel required

Salary/Compensations

Competitive compensation package

Benefits

Car allowance
Discretionary bonus
Private Medical Insurance
Group Pension Scheme
Life Insurance
25 Days holiday plus bank holidays
Holiday trading scheme
Long service days
Mobile phone Allowance
Dental Cover
Bupa Employee Assistance
Virtual GP Service
Salary sacrifice scheme for electric vehicles
Cycle to Work
Gym Membership corporate discounts
Health Cash Plan
Perkpal (shopping discounts)
Tech Scheme
Payroll Giving
Free onsite gym (head office)
Free breakfast & lunch (head office)

About the Company

At London Square, our success isn’t just about numbers – it’s about people, place and purpose.
As a fast-growing developer focused on London, our mission is simple: to create places that reflect the capital at its best – dynamic, diverse and full of life.
Over the past two years, we’ve brought more than £2bn of capital into London living - and we’re only getting started.
We are part of Aldar, the UAE’s leading real estate developer, investor, and manager.
Together, we are committed to creating world-class developments, anchored in high quality design, sustainability, and outstanding customer service.
Our success is driven by our people.
We’re an energetic, entrepreneurial business where ideas are backed, responsibility comes early, and everyone plays a part in shaping what we build and how we work.
As we grow, we’re looking for talented people who want to help make London a better place to live and who want to grow with us.

Equal Opportunity

London Square are proud to be an equal opportunities employer.
If you require support as part of your application or require more information please email careers@londonsquare.co.uk.
At London Square, we believe that a diverse and inclusive workforce leads to better innovation, productivity, and overall success.
We are committed to creating a welcoming and inclusive environment for all employees, regardless of their background or identity, to develop and promote a diverse culture that reflects the communities we serve.