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About the Role

We are seeking a highly skilled Executive Administrative Assistant to support our President’s Office and senior leadership team at the Tokyo Office of The Coca-Cola Company. This role offers an exciting opportunity to contribute to a diverse, innovative environment and engage with colleagues across all levels of the organization.

Responsibilities

• Provide high-level administrative support to the President’s Office and key leadership team members.
• Organize, coordinate, and streamline activities for the leadership team to ensure effective support of the President.
• Manage complex calendars, including scheduling meetings and coordinating with internal teams and direct reports.
• Interface with external stakeholders, including bottling partners, customers, and key business partners.
• Act as the primary liaison for the President and leadership team, maintaining trusted relationships across the organization.
• Plan and coordinate meetings, conferences, and regular offsite team events.
• Arrange and manage travel logistics for senior executives.
• Proactively anticipate needs and drive meaningful changes for executives and the organization.

Requirements

• 5+ years’ experience in executive support, corporate administration, or related fields.
• Capability to establish connections within local environments in an international context.
• Experienced in managing multiple tasks in a fast-paced, cross-functional environment while maintaining attention to detail.
• Ability to foster trusted relationships with internal teams and external key stakeholders.
• Maintain confidentiality around sensitive information and exercise sound judgment in all communications.
• High level of discretion, professionalism, and integrity.
• Experience working both independently and as part of a collaborative team.
• Commitment to continuous learning and adaptability in a dynamic environment.
• Track record and/or passion in proactively identifying and leveraging new technologies to improve efficiency and streamline work.

Skills

• Strong organization, communication and problem-solving skills.
• Strong technical proficiency with calendar management tools and office software.
• Native level Japanese and strong business level English, with proven ability to handle formal business communication with Japanese customers, bottling partners, and stakeholders, as well as internal global communication.

Location

• Tokyo, Japan

Work Type

• Onsite

Experience Level

• 5+ years

Benefits

• Growth opportunities
• Exceptional benefits

About the Company

• Join a global leader in the beverage industry and make a real impact.
• The Coca-Cola Company is a total beverage company, offering over 500 brands in more than 200 countries and territories.
• We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference.
• We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves.
• We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve.
• We believe that our culture is one of the reasons our company continues to thrive after 130+ years.
• We believe that individuals are ingenious and that it is our job at The Coca-Cola Company to support and funnel our employee’s expertise and enthusiasm to propel our business to new levels of innovation.
• Our goal is to embolden the power of our people to drive our brand growth through to the next century.