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About the Role

As Office & Facilities Manager, you will manage our physical workspace across two offices in London and Germany. This role involves managing supplier relationships, driving cost efficiency, leading office moves and expansions, and ensuring both sites operate to a high standard. You will partner with senior stakeholders to shape our workspace as the business scales.

Responsibilities

• Manage an up-to-date, within-budget inventory of food, drinks, stationery, and merchandise.
• Own ordering and restocking of in-office supplies across both offices.
• Serve as the first point of contact for all office-related queries, resolving issues quickly and independently.
• Develop and maintain clear office guidelines and processes.
• Support onboarding by coordinating desk setup, laptop distribution, and first-day readiness for new joiners.
• Manage and coordinate in-office rituals, communications, and initiatives that foster culture and team connection.
• Partner with the People Team to support engagement initiatives and key people programs.
• Act as the primary liaison with building management, contractors, and service providers across London and Germany.
• Own supplier relationships end-to-end, including sourcing, negotiating contracts, and managing ongoing performance.
• Ensure all facilities services (cleaning, maintenance, security, etc.) are delivered to a high standard and within budget.
• Identify cost-saving opportunities and efficiencies across suppliers and office operations.
• Maintain health and safety standards, ensuring compliance with all relevant regulations and internal policies.
• Oversee maintenance and upkeep of both office spaces, ensuring they remain functional, safe, and well-presented.
• Lead end-to-end office moves and fit-outs, including scoping, vendor selection, logistics, and stakeholder coordination.
• Manage the buildout and ongoing operations of our Germany office, acting as the primary point of contact for that site.
• Evaluate current office space usage across both locations and make recommendations for improvements or optimisation.
• Work cross-functionally with internal teams and external partners to ensure transitions are smooth and business disruption is minimised.
• Anticipate future space needs as the business grows and proactively plan ahead.
• Own and manage office and facilities budgets across both sites, tracking spend and ensuring cost efficiency.
• Maintain visibility of ongoing costs, contracts, and supplier commitments.
• Provide insight and recommendations to improve operational effectiveness and employee experience.

Requirements

• Experience in office management, facilities management, or workplace operations in a fast-paced environment, ideally across multiple offices or geographies.
• Strong experience managing suppliers, including negotiation and contract management.
• Has led or played a significant role in an office move or fit-out.
• Highly organised, detail-oriented, and able to manage multiple priorities simultaneously.
• Comfortable working autonomously and taking ownership of the office environment end-to-end.
• Strong problem-solving skills with a proactive, solutions-focused mindset.
• Excellent communication skills and ability to work with a wide range of stakeholders.

Skills

• Office Management
• Facilities Management
• Workplace Operations
• Supplier Management
• Negotiation
• Contract Management
• Budget Management
• Health and Safety Compliance
• Project Management
• Stakeholder Management
• Communication

Location

• London
• Germany

Work Type

• Onsite

Experience Level

• Mid-level

About the Company

• Eucalyptus is on a mission to make good health last a lifetime, focusing on better long-term care for individuals living with obesity.
• Eucalyptus is now part of Hims & Hers, a global leader in personalized health and wellness.
• Eucalyptus is the company behind Juniper, a large weight-management program combining medication with personalized support.
• Juniper's approach has shown significant patient weight loss in clinical research.
• Eucalyptus has experienced 130% YoY revenue growth and a 90% reduction in cash burn.
• Eucalyptus was acquired by Hims & Hers for $1.15bn in 2026.
• Eucalyptus has supported over 350k patients across 5 markets.
• Eucalyptus has received selective NICE endorsement to provide services to the NHS.
• Eucalyptus has tailored its offering to patients in Australia, the UK, Germany, Japan, and Canada.

Equal Opportunity

• Eucalyptus values individuals from all backgrounds, experiences, and perspectives.
• Reasonable adjustments may be available during the interview process.
• AI-assisted tools are used to support teams, but all hiring decisions are made by people.