Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Contract Manager supports the commercial and administrative management of contracts for Firmus’ AI infrastructure and capital projects. This role is crucial for maintaining accurate contract records, coordinating documentation, assisting with procurement, tracking obligations, and ensuring project teams have the necessary information for safe and efficient delivery.

Responsibilities

• Maintain contract registers, procurement trackers, variation registers, correspondence logs, deliverables registers, and insurance registers.
• Support the preparation, issue, execution, and filing of contracts and related documents.
• Track milestones and obligations, ensuring executed contracts are saved correctly.
• Assist with contract summaries and obligation matrices.
• Coordinate internal reviews and approvals, and monitor workflow compliance.
• Support contract close-out activities.
• Assist with supplier onboarding documentation.
• Support RFQ/tender/procurement coordination and prepare procurement packs.
• Liaise with suppliers for missing information.
• Maintain supplier records and provide pre-qualification support.
• Coordinate purchase requisitions and PO documentation.
• Support supplier performance records and deliverables.
• Assist project managers and senior commercial team members with contract-related administration.
• Assist in tracking commitments, costs, invoices, variations, claims, and risks.
• Prepare reports and dashboards, and reconcile values.
• Act as an administrative contact for internal stakeholders.
• Liaise with suppliers, contractors, consultants, and providers.
• Coordinate signatures, approvals, meetings, and submissions.
• Escalate risks and delays early.
• Build relationships across teams and communicate clearly and confidentially.

Requirements

• 5 to 8 years of proven working experience in contract administration, procurement administration, project administration, or a related commercial support role.
• Strong administration skills and high attention to detail.
• Strong written and verbal communication skills.
• Strong Microsoft Excel skills, including registers, trackers, filters, and basic reporting.
• Strong Microsoft Word skills.
• Basic understanding of contract terms, commercial obligations, and approval workflows.
• Confidence in following up with stakeholders and closing out actions.
• Ability to manage competing priorities in a fast-moving project environment.
• Ability to handle confidential and commercially sensitive information.

Skills

• Contract Administration
• Procurement Administration
• Project Administration
• Commercial Support
• Microsoft Excel
• Microsoft Word
• Stakeholder Coordination
• Communication

Location

• Sydney, Australia

Work Type

• Permanent full-time

Experience Level

• 5 to 8 years

Education Level

• Tertiary qualification in Commerce, Business, Procurement, Law or a related discipline

About the Company

• Firmus Technologies is a global leader pioneering the development and operation of efficient AI infrastructure across Asia Pacific.
• Founded in Australia in 2019, our mission is to create the most efficient AI infrastructure by combining cutting-edge technology with a steadfast commitment to sustainability.
• We design, build, and operate a new class of digital infrastructure – the AI Factory.
• Our model-to-grid technology approach has pushed the boundaries of multi-generational liquid cooling systems, energy management, AI software orchestration, and construction.
• Firmus AI Cloud is a large-scale GPU cloud platform purpose-built to deliver energy-efficient AI compute at scale.
• It empowers developers, enterprises, educational institutions, and government users to train and deploy AI models with unmatched efficiency and cost savings.
• We are an NVIDIA Cloud and Engineering partner in Asia Pacific.
• We are founder-led with minimal bureaucracy, allowing for fast decisions and early ownership.
• Our AI Factories are designed to operate as assets to the energy grid, strengthening communities and regions.

Equal Opportunity

• At Firmus, we are committed to building a diverse and inclusive workplace.
• We encourage applications from candidates of all backgrounds who are passionate about creating a more sustainable future through innovative engineering solutions.