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Responsibilities

• Manage QuickBooks and banking processes, including downloading and uploading bank and credit card statements.
• Accurately categorize transactions in line with the chart of accounts.
• Perform weekly bank and credit card reconciliations.
• Maintain clean, accurate, and audit-ready financial records.
• Enter and reconcile rent rolls and tenant billing data from RIS into QuickBooks.
• Track tenant payments and deposits.
• Record vendor invoices related to property operations.
• Assist in preparing monthly property financial summaries.
• Contact tenants with overdue payments and follow up as needed.
• Flag tenants approaching lease end dates.
• Record operating expenses and vendor bills for the podiatry practice.
• Schedule and process bill payments in line with approval protocols.
• Maintain organized digital filing of receipts and supporting documents.
• Assist with preparation of monthly practice financial reports.
• Prepare draft profit and loss statements and balance sheets for review.
• Communicate with the in-house bookkeeper regarding discrepancies or queries.
• Maintain strict confidentiality and ensure data security at all times.