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About the Role

The Office Manager will maintain Kestra’s Austin office, ensuring it is clean, stocked, safe, and ready for daily use. This hands-on, onsite role supports approximately 400 employees by managing office supplies, kitchens, coffee stations, conference rooms, shared spaces, vendor follow-up, and routine facilities needs. The ideal candidate is proactive, practical, service-oriented, and capable of independent follow-through.

Responsibilities

• Maintain kitchens, coffee stations, conference rooms, copy areas, storage areas, and shared spaces in a clean, stocked, organized, and ready-to-use condition.
• Restock supplies, maintain beverage areas, clean shared appliances on schedule, and address routine office upkeep needs.
• Conduct daily office walks to identify issues, respond to Office Management requests, and resolve or escalate problems promptly.
• Serve as the primary onsite contact for office facility needs, including maintenance, janitorial follow-up, repairs, lighting, temperature, furniture, and general office conditions.
• Coordinate with building management, IT, Security, cleaning vendors, supply vendors, movers, and other service providers.
• Track open requests, ensure completion, and keep employees or internal partners informed as needed.
• Support office moves, seating changes, workspace setup, furniture adjustments, storage organization, and conference room setup.
• Manage inventory of office, kitchen, beverage, cleaning, and facilities supplies, including storage organization and timely reordering.
• Prepare shared spaces for meetings, events, visitors, and daily employee use.
• Identify and coordinate the resolution of safety, security, access, maintenance, and workplace concerns with relevant departments and vendors.
• Support emergency preparedness, visitor and badge processes, incident follow-up, and workplace safety activities.
• Maintain vendor contacts, office procedures, supply records, maintenance logs, safety checklists, and other office operations documentation.

Requirements

• 5+ years of experience in office management, workplace services, facilities coordination, hospitality operations, administrative operations, janitorial oversight, or a similar employee-facing office operations role.
• Strong customer-service mindset and sound judgment.
• Ability to work independently, anticipate needs, manage recurring routines, and follow through without frequent reminders.
• Organized, detail-oriented, responsive, and practical in solving day-to-day office issues.
• Comfortable with hands-on work, including restocking, light cleaning of shared spaces, room setup, supply organization, and light office moves.
• Basic proficiency with Microsoft Outlook, Word, Excel, Teams, and common office tools or ticketing systems.
• Able to lift and carry up to 35 pounds and remain active throughout the workday.
• Internal applicants must be in good standing with a minimum of 1 year of service with Kestra.
• Internal applicants must have a minimum of 1 year service in current role unless approved by EVP.

Skills

• Office Management
• Workplace Services
• Facilities Coordination
• Hospitality Operations
• Administrative Operations
• Janitorial Oversight
• Customer Service
• Independent Work
• Organization
• Detail-Oriented
• Problem Solving
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams

Location

• Austin

Work Type

• Onsite
• Full-time

Experience Level

• 5+ years

Benefits

• Competitive pay and benefits
• 401(k)
• Health insurance
• Competitive benefits package
• Supportive, collaborative environment committed to professional excellence
• Opportunities for training, development, and long-term growth
• Tuition reimbursement for qualified expenses

About the Company

• Kestra Financial is a wealth management platform dedicated to empowering independent financial professionals—including traditional and hybrid RIAs—to grow their businesses and deliver exceptional client service.
• We combine advanced business management technology with personalized consulting to provide unmatched scale, efficiency, and support.
• Our advisor-focused culture is built on innovation and advocacy, enabling advisors to offer comprehensive securities and investment advisory solutions to their clients.
• Our Mission is Powering Financial Independence, enabling the growth and success of investing clients and the advisors who serve them.
• We live our values: Serve, Make it Happen, and One team.

Equal Opportunity

• It is the policy of Kestra Financial to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender, identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Kestra Financial prohibits any such discrimination or harassment.