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About the Role

Arcadis is seeking a Financial Project Assistant to support project administration for multiple project managers and operations in the Buffalo, New York Area. This role involves regular interaction with the Project Controller and Finance Manager regarding contracts and project-specific financials and metrics. The position offers an opportunity to work on tracking project progress, preparing reports, monitoring budgets, and distributing correspondence for multiple projects simultaneously.

Responsibilities

Work closely with project managers to ensure client invoices are prepared monthly and sent for all assigned projects within the Buffalo Area.
Provide and analyze financial project metric reports (Project Revenue, profitability, accounts receivable etc.) for project managers.
Coordinate with subcontractors on billing requirements.
Set up new projects and update project forecasts in project management tools.
Prepare documents associated with client billing related to client contracts.
Verify invoices comply with contract terms.
Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following guidelines for billing large municipal clients.
Participate in monthly project reviews with Finance Managers and Project Managers.

Requirements

Associate or Bachelor degree in Accounting, Finance, Business Administration, or related field or equivalent experience.
1-3+ years of related experience.
Finance background or coursework.
Previous administrative experience in a fast-paced setting.
Previous experience with client billing procedures.
Strong interpersonal and communication skills.
High level of proficiency in Microsoft Word, PowerPoint, Outlook, and Excel.
Highly motivated with a drive to pursue continual innovative improvements in processes.
Exceptional time management and organizational abilities.
Capability to work effectively under time constraints, prioritize tasks, and manage multiple projects and responsibilities simultaneously.
Excellent analytical skills with a keen attention to detail.

Skills

Microsoft Word
Microsoft PowerPoint
Microsoft Outlook
Microsoft Excel
Project Administration
Financial Reporting
Budget Monitoring
Client Billing
Contract Compliance
Time Management
Organization
Analytical Skills
Attention to Detail

Location

Buffalo, New York Area

Work Type

Full-time
Part-time
Hybrid

Experience Level

1-3+ years

Education Level

Associate degree
Bachelor degree

Salary/Compensations

$42,480 - $63,720 / per year

Benefits

Medical
Dental
Vision
EAP
401K
STD
LTD
AD&D
Life insurance
Paid parental leave
Reward & recognition program
Optional wellbeing benefits
Adoption assistance
Tuition reimbursement
Nine paid holidays
15 days PTO that accrue per year

About the Company

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life.
We believe everyone's contribution matters.
We are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet.
Make your mark, on your career, your colleagues, your clients, your life and the world around you.
Together, we can create a lasting legacy.

Equal Opportunity

We want you to be able to bring your best self to work every day.
Our ambition is to be an employer of choice and provide a great place to work for all our people.
We are an equal opportunity employer.
We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.