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About the Role

The Project Coordinator (Portfolio Management) is responsible for managing, coordinating, and optimising the intake of project requests across the organisation. This role ensures that all project proposals, demand requests, and work initiatives are assessed, prioritised, and progressed through the appropriate governance pathways. The coordinator acts as a central point of contact between business units, project managers, and the PMO to support effective planning, resource allocation, and portfolio visibility.

Responsibilities

Coordinate the end-to-end project intake process, ensuring all requests are complete, accurate, and aligned with organisational standards.
Facilitate demand assessment activities, including initial scoping, prioritisation, and alignment with strategic objectives.
Maintain the project intake pipeline, tracking the status of all submissions and ensuring timely progression through governance forums.
Work closely with business stakeholders to clarify requirements, dependencies, and expected outcomes for proposed initiatives.
Support PMO governance processes by preparing documentation, reports, and recommendations for review panels and steering committees.
Monitor resource demand across the portfolio and escalate potential capacity constraints.
Ensure consistent application of intake frameworks, templates, and evaluation criteria.
Provide insights and reporting on demand trends, pipeline health, and portfolio impacts.
Collaborate with project managers and delivery teams to ensure smooth transition from intake to initiation.
Maintain strong relationships with stakeholders to promote transparency, engagement, and alignment across the organisation.

Requirements

Must be an Australian Citizen, a permanent resident of Australia, or a New Zealand citizen.
Successful candidate will be required to undergo a rigorous National Police (criminal history) Check.
Successful candidate will be required to obtain and maintain a Security Clearance as determined by the NSW Police Force.

Skills

Project management
Support activities
Portfolio management
Communication skills
Interpersonal skills

Location

Parramatta

Work Type

Temporary Full-Time

Salary/Compensations

competitive salary

Benefits

Working collaboratively on ICT initiatives that support the community through policing practices.
Opportunities for personal growth / development and training programs.
flexible work options
opportunity to purchase leave
annual leave loading
corporate wellbeing programs including seminars and the Fitness Passport
free annual influenza vaccination
salary packaging options via superannuation contributions or a novated vehicle lease
5-minute walk to train station, Westfield and Parramatta CBD.
Free In-house gym facilities with state-of-the-art fitness equipment.

About the Company

The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a day, seven days a week to the socially, geographically and culturally diverse community of NSW.

Equal Opportunity

At the NSW Police Force, we are proud to be an employer of a diverse range of people. We are committed to reflecting the diverse community we serve and creating an inclusive and respectful workplace for all employees where differences are embraced, contributions are valued, and everyone has a sense of connection and belonging.
We welcome applications from individuals with diverse skills, experiences, and backgrounds including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ individuals, people with disability, neurodiverse individuals, those from culturally and linguistically diverse communities, and people of all ages.
If you identify as Aboriginal or Torres Strait Islander and would like support with your application, please contact the NSWPF Aboriginal Employment & Engagement team at PCC-AEET@police.nsw.gov.au
If you identify as a person with disability and require further information on the role or adjustments to participate in the recruitment process, please contact the Inclusion & Diversity team at PCC-INCLUSION@police.nsw.gov.au
If you are transgender or gender diverse and want to learn more about our support options, please contact the Inclusion & Diversity team at PCC-INCLUSION@police.nsw.gov.au