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About the Role
Canadian Blood Services is seeking a Temporary full-time Senior Administrative Assistant to support the Integrated Marketing team during a 9-month transition. This role provides operational and administrative support, coordinating purchasing, financial reporting, forecasting, team logistics, and departmental administration to ensure compliance and timely delivery.
Responsibilities
- Coordinate departmental purchasing and procurement activities, managing purchase requisitions, purchase orders, and purchase card administration.
- Ensure accurate, timely, and policy-compliant transactions through SAP.
- Support monthly forecasting, accruals, budgeting, and year-end financial processes by preparing reports and coordinating financial data.
- Maintain planning systems and ensure timely, accurate financial inputs.
- Act as the first point of contact for operational inquiries, providing guidance on purchasing, financial processes, expense reporting, and system access.
- Escalate complex issues as needed.
- Maintain departmental records, trackers, and system access.
- Coordinate team logistics and onboarding activities.
- Coordinate team events and retreats, managing logistics, vendor relationships, payments, and budget tracking.
Requirements
- Minimum three years related coordination, financial, or operational experience.
- Willingness to learn Canadian Blood Services systems on the job.
- Comfort working with numbers, financial systems, and recurring reporting cycles.
- Ability to bring order and clarity to multi-stakeholder operational processes.
- Ability to maintain accuracy under competing deadlines.
- Ability to discuss operational and financial matters with tact and discretion.
- Sound judgement and attention to detail.
- Demonstrated ability to work independently with minimal supervision.
- Applicants who require accommodation should discuss their needs with us.
Skills
- SAP (enterprise resource planning system for purchasing and financial transactions)
- TM1 (financial planning and budgeting system)
- Comparable ERP or financial planning systems
- MS Excel
- MS Word
- MS PowerPoint
- MS Outlook
- MS SharePoint
- Organizational skills
- Time-management skills
- Communication skills
- Interpersonal skills
Location
- Onsite (40% presence required)
Work Type
- Temporary full-time
- Hybrid
Experience Level
- Minimum three years related coordination, financial, or operational experience.
Education Level
- Completion of post-secondary education, preferably a college diploma or university degree in Business Administration, Marketing, Finance, or related discipline.
Salary/Compensations
- $28.1026 - $32.3590
Benefits
- Payment in lieu of vacation and benefits
- Annual performance award up to 5%
- Defined benefit pension plan
- Employee discounts
- Wellness program
- Professional resources
About the Company
- Together, the work we do connects people and changes lives — including your own.
- Be part of a dynamic, collaborative and caring organization committed to saving and improving lives.
- Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.
- We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work.
- We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.
Equal Opportunity
- Diversity and inclusion play a vital role in ensuring health equity for patients across Canada.
- We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.