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About the Role

Assist in directing and coordinating on-site management activities, implementing procedures, cost controls, and policies. Maintain good tenant and client/owner relations, manage invoice records, and set up vendor accounts.

Responsibilities

• Answer management phones and assist with tenant needs.
• Respond to inquiries by providing routine information or taking messages.
• Receive, distribute, and review purchase orders, track them in Workspace, and alert personnel of any issues.
• Run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, and food drives.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for contract compliance and certificate of insurance.
• Assist with preparing and administering service agreements.
• Establish and maintain record keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
• Manage accounts payable, accounts receivable, and reporting.
• Organize and code invoices in Workspace.
• Assist Chief Engineer with updating the electrical analysis worksheet as utility invoices are received.
• Issue purchase orders, track them, and assign them to invoices for payment processing.
• Apply tenant rents and open credits.
• Compile and review tenant billings and other miscellaneous charges.
• Provide management team with aged delinquency reports and send late letters.

Requirements

• Minimum high school education.
• Minimum of 2 years previous commercial property management experience.
• Experience with MRI, Workspace, and Yardi software.
• Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, and PowerPoint.
• Excellent communication skills, both verbal and written.
• Ability to work independently.
• All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.
• Acknowledge that personal information will be handled in accordance with Lincoln Property Company's privacy policy upon submission of information or resume.
• Understand that Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless contractually engaged.

Skills

• MRI software
• Workspace software
• Yardi software
• Real estate accounting
• Accounts Payable (A/P)
• Accounts Receivable (A/R)
• Commercial leases
• MS Word
• MS Excel
• MS PowerPoint
• Verbal communication
• Written communication

Location

• In-office

Work Type

• 100% in-office
• Standard business hours

Experience Level

• Minimum of 2 years previous commercial property management experience

Education Level

• High school education
• Associate's degree preferred
• Bachelor's degree preferred

Salary/Compensations

• $30—$32 USD

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k)
• Paid time off

About the Company

• Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States.
• Offers a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers.
• Supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-use properties, throughout the United States, United Kingdom, and Europe.
• Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space.
• Visit www.lpc.com for more information.

Equal Opportunity

• LPC is an equal opportunity employer that values diversity.
• Has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
• Provides reasonable accommodations in job application procedures for individuals with disabilities.
• If you need assistance or an accommodation due to a disability, please contact Human Resources.