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About the Role

The Accounting Associate plays a vital role in supporting the mission of St. Louis Catholic Church by ensuring responsible stewardship of the parish’s financial resources. This position provides accurate and timely financial processing, contributing to the effective management of the generosity entrusted to the parish. Success in this role requires exceptional proficiency in office applications, including QuickBooks Desktop Enterprise, as well as outstanding customer service skills to support the parish and school in a dynamic, fast-paced environment.

Responsibilities

Prepare, record, and document all bank deposits for the parish and school, including school receivables.
Organize and track receipts for credit and debit card expenses.
Maintain digital records of invoices, deposits, expenses, and reports.
Coordinate accounts receivable and payable activities with the parish and school offices.
Process vendor orders for supplies and services in accordance with parish purchasing policies.
Assist in coordinating storage and destruction of accounting files per Diocese of Austin retention policies.
Work closely with the Accounting Manager, Principal, and COO to ensure adherence to financial protocols.
Provide support for special projects and tasks as assigned by the Accounting Manager or COO.

Requirements

Knowledge of the structure and basic teachings of the Roman Catholic Church.
Proficiency in financial software, including QuickBooks Desktop Enterprise, or the ability to quickly gain proficiency within a few weeks of hire.
Strong technical and administrative skills, with the ability to navigate office applications efficiently in a fast-paced environment.
Exceptional organizational and time management skills, with attention to detail and accuracy.
Outstanding customer service skills, with the ability to communicate professionally and compassionately with diverse groups.
Strong analytical skills for problem-solving and ensuring accuracy in financial processes and documentation.
Ability to maintain confidentiality and demonstrate discretion in handling sensitive matters.
Valid Texas driver’s license.
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
All employees of the parish are engaged in ministry and closely tied to the Pastor in the exercise of his ministry and obligations to the church.
The parish is an at-will employer.
All buildings and vehicles owned by the parish are tobacco free.
Working in a fast-paced environment with priorities and plans that may change rapidly.
Working on weekends, evenings, and some holidays may be required.
Will be exposed to religious ceremonies, conduct, and speech including Catholic Christian prayer and liturgical celebrations.
Will be required to adhere to established dress codes and conduct standards.
May be required to use personal or parish vehicles to drive to off-site locations.
Travelling within and outside the parish to meetings and other events may be required, and travel may include overnight lodging.

Skills

QuickBooks Desktop Enterprise
Office applications
Customer service
Organizational skills
Time management
Attention to detail
Accuracy
Professional communication
Compassionate communication
Analytical skills
Problem-solving
Confidentiality
Discretion

Location

Austin, Texas

Work Type

Full-time

Experience Level

3 years of professional experience in accounting, bookkeeping, or financial operations
5 years of proven experience in accounting, bookkeeping, or financial operations

Education Level

Bachelor’s degree in accounting, finance, or a related field

About the Company

The mission of St. Louis Catholic Church is “To unite God's people in the sacraments, steward His generosity, and evangelize the community.”
St. Louis King of France Catholic Church and School – Austin, Texas