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About the Role
The Practice Group Assistant will work closely with attorneys and staff on billing functions, organizational, administrative, and practice-specific matters. The ideal candidate is detail-oriented, highly motivated, and thrives in a fast-paced, deadline-driven environment with strong problem-solving and decision-making abilities.
Responsibilities
- Assists with the billing process.
- Follows-up with attorney on status of active client matters.
- Monitors, collects, and follows-up on and reviews of time entries in preparation for generating client invoices.
- Reviews prebills with billing attorneys for edits.
- Reviews invoices to ensure they follow billing guidelines and attach required supporting documentation.
- Responds to billing inquiries.
- Handles and assists with the administrative tasks associated with opening new matters in workflow.
- Handles and assists with the preparation of engagement letters.
- Reviews client matters with attorneys prior to requesting them to be closed by the firm’s Accounting / Finance department.
- Ensures accurate and timely completion of assigned tasks.
- Undertakes special projects and ad hoc reports as needed and/or requested.
- Assists with practice department activities and project work assignments as needed.
- Performs additional duties and responsibilities as assigned.
Requirements
- Strong accounting and solid billing experience.
- Ability to identify and resolve issues.
- Professionalism, excellent communication skills, attention to detail.
- Ability to handle multiple priorities and work in an organized and efficient manner.
- Strong problem-solving skills; takes initiative and uses good judgment.
- Excellent follow-up skills and attention to detail.
- Ability to establish and maintain effective working relationships across all levels of the organization.
- Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
- Ability to work independently as well as collaboratively within a team.
- Comfort with demanding deadlines and flexibility to work overtime as required.
- Outstanding organizational and time management skills.
- Commitment to providing outstanding client service and meeting high-quality standards.
- Ability to handle confidential, sensitive, and proprietary information discreetly.
- Minimum 4+ years of experience assisting with the billing process in a law firm required.
- Proficiency with Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.
- Exceptional computer skills and ability to learn new software applications quickly.
- Understanding of AI capabilities, limitations, and responsible use in a professional environment.
- Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.
Skills
- Problem-solving
- Follow-up
- Attention to detail
- Interpersonal communication
- Written communication
- Oral communication
- Organizational skills
- Time management
- Client service
- AI capabilities
- AI tools
Location
- New York City
Work Type
- In-office
- Full-time
Experience Level
- 4+ years
Education Level
- Bachelor’s Degree or equivalent experience in Accounting or Finance
Salary/Compensations
- $33.73 - $37.32 per hour
Benefits
- Discretionary bonus
- Health insurance with an optional HSA
- Short term disability
- Long term disability
- Dental insurance
- Vision care
- Life insurance
- Healthcare and Dependent Care Flexible Spending Accounts
- 401K
- Vacation
- Sick time
- Employee assistance program
- Voluntary accident insurance
- Voluntary life
- Voluntary disability
- Voluntary critical illness and cancer insurance
- Pet insurance
- Commuter and Transit programs
About the Company
- Greenberg Traurig (GT) is a global law firm with locations across the world in 15 countries.
- GT is recognized by rankings in current Chambers & Partners Guides in jurisdictions and practices around the world.
- Greenberg Traurig is proud to have more lawyers listed in The Best Lawyers in America than any other law firm.
- From our humble beginnings in 1967 in South Florida, our focus has never been changed: serve clients better.
- GT thrives on the passion and drive of our people, emphasizing merit, innovation, belonging, and collaboration first.
- GT is committed to ensuring a safe and transparent recruitment process.
Equal Opportunity
- GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.
- If you need a reasonable accommodation as part of the employment selection process, please contact us by sending an email to hrrecruit@gtlaw.com.