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About the Role

Rubrik is seeking an experienced, highly driven, and strategic Executive Assistant to support members of the executive leadership team. This role is crucial in ensuring the smooth operation of the sales organization and protecting the world's data.

Responsibilities

• Manage complex and shifting calendars, prioritizing requests and identifying conflicts.
• Draft and refine internal and external communications, ensuring executive team preparedness.
• Coordinate intricate domestic and international travel itineraries.
• Drive key initiatives for the leadership team, including recruiting coordination, expense management, and data analysis.
• Manage and mentor a global team of 6 Sales EAs, leading cadence meetings and overseeing team development.
• Build strong cross-functional relationships and act as a culture carrier for the remote EA team.
• Collaborate on planning and executing key events such as Sales Kick-Off, annual offsites, and QBRs.
• Provide on-site support during travel and conferences, managing logistics and acting as a gatekeeper.

Requirements

• 7+ years of high-level experience supporting senior executives (C-Suite preferred).
• Prior experience managing or mentoring other administrative staff.
• Advanced proficiency with Gmail and Google Calendar.
• Strong skills in Word, Excel, and PowerPoint.
• Familiarity with or a strong willingness to adopt AI tools for administrative efficiency.
• Polished, positive, and personable with elite business writing skills, able to capture executive 'voice'.
• A 'can-do' attitude with the ability to pivot quickly in a fast-paced environment.
• Highest degree of integrity and diplomacy when handling confidential information.
• Willingness to travel approximately 20-25% of the time.
• High availability and flexibility to match the executive's schedule.

Skills

• Calendar Management
• Schedule Management
• Business Writing
• Travel Logistics Coordination
• Project Management
• Team Management
• Mentoring
• Cross-functional Collaboration
• Event Planning
• AI Tools Adoption
• Communication
• Integrity
• Diplomacy

Location

• Global

Work Type

• Remote
• On-site Support
• Hybrid

Experience Level

• Senior Executive Support
• Management/Mentoring Experience

About the Company

• Rubrik, the Security and AI Operations Company, leads at the intersection of data protection, cyber resilience, and enterprise AI acceleration.
• Rubrik Security Cloud delivers complete cyber resilience by securing, monitoring, and recovering data, identities, and workloads across clouds.
• Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions, enforcing real-time guardrails, fine-tuning for accuracy and undoing agentic mistakes.

Equal Opportunity

• Rubrik is dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed.
• Rubrik is committed to building a merit-based organization that offers equal access to growth and success for all employees globally.
• Rubrik strives to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work.
• Rubrik is dedicated to expanding engagement with communities, creating opportunities for underrepresented talent, and driving greater innovation for clients.
• Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
• Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
• Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.