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About the Role

This role provides high-level administrative, operational, and project management support to the Oncology Franchise, senior leadership, and the wider team. It is central to the effective day-to-day functioning of the Oncology Business Unit, requiring strong organizational capability, discretion, and confidence working with Director-level partners.

Responsibilities

• Provide proactive, high-level administrative support to the Oncology Franchise or Business Unit Heads.
• Manage complex and dynamic diaries to maximise efficiency and effective time management.
• Prioritise and coordinate competing commitments, providing advance visibility of key activities.
• Organise internal and external meetings, including room bookings, hospitality, and logistics.
• Research, arrange, and manage travel and accommodation, producing detailed itineraries and proactively adjusting plans as diaries change.
• Ensure all travel is approved in line with governance requirements.
• Prepare and submit expenses, ensuring compliance with UKMC Travel & Expenses policy and highlighting any non-compliance.
• Raise priorities or issues appropriately in the absence of the Franchise or Business Unit Head.
• Coordinate wider Franchise or Business Unit Leadership Team meetings, including scheduling, agenda creation, liaising with presenters, and tracking actions.
• Act as a key point of contact between the Franchise Head and Heads of Department.
• Serve as a subject matter expert and first-line support for systems such as Cybergrants, Concur, and Veeva.
• Act as the single point of contact for new starters, supporting system access and onboarding training.
• Provide expert support for virtual meetings and maintain up-to-date knowledge of collaboration tools and processes.
• Create and maintain accurate BU distribution lists, organograms, and internal documentation.
• Coordinate Franchise Team Meetings including offsite meetings, arranging venues, facilities, and logistics.
• Perform any other admin related tasks required by the wider teams.
• Lead and deliver projects as required by the Franchise.
• Track progress against project plans and communicate updates to interested parties.
• Identify and implement opportunities to improve administrative systems and processes to enhance efficiency.
• Actively contribute to the Oncology Business Unit admin team.
• Share standard processes and suggest improvements to ways of working.
• Support or lead OBU-wide or enterprise projects and events as required.

Requirements

• Strong interpersonal, communication, and influencing skills.
• Project coordination and delivery capability.
• Flexible, positive, and proactive approach.
• Ability to multitask within a fast-paced environment.
• Self-starter able to prioritise workload and work independently using sound judgement.
• Ability to perform effectively under pressure.
• High attention to detail and strong focus on quality.
• Absolute discretion and ability to manage confidential and sensitive information.
• Advanced verbal and written communication skills.
• Advanced Microsoft Office skills.
• Experience organising complex meetings and managing senior-level diaries.
• Demonstrated ability to make informed decisions when required.
• Proven experience providing administrative support at Director level (Desirable).
• Experience with governance processes and structured ways of working (Desirable).
• Strong business awareness and understanding of organisational priorities (Desirable).

Skills

• Cybergrants
• Concur
• Veeva
• Microsoft Office

Location

• Pancras Square, London

Work Type

• On-site
• Fixed Term Contract

Experience Level

• Director level support experience (Desirable)

About the Company

• AstraZeneca is a global, science-led biopharmaceutical company focused on discovering, developing, and delivering life-changing medicines for patients with serious diseases, including cancer.
• Our Oncology business plays a critical role in advancing innovative treatments, supported by strong operational and administrative excellence.
• Our values guide how we work every day: Following the science, Putting patients first, Doing the right thing, Playing to win, Being entrepreneurial.
• AstraZeneca offers a supportive and professional environment with clear development pathways.
• This role provides strong exposure to senior leadership and business operations, with potential future progression into advanced administrative, project coordination, or broader business support roles.
• Our 2 Pancras Square London Site is a flagship central London office with excellent national and international transport links, close proximity to UK and global Oncology leadership teams, and strong cross-functional collaboration in a modern, professional office environment.
• We are dedicated to being a Great Place to Work, where you are empowered to push the boundaries of science, challenge convention and unleash your entrepreneurial spirit.
• We embrace differences and take bold actions to drive the change needed to meet global healthcare and sustainability challenges.
• We are curious about science and the advancement of knowledge.
• We find creative ways to approach new challenges.
• We are driven to make the right choices and be accountable for our actions.
• As an organisation centred around what makes us human, we put a big focus on people.
• We promise to help you realise the full breadth of your potential.
• Here, you’ll do work that has the potential to change your life and improve countless others.
• Together with your team, you’ll shape a culture that unites and inspires us every day.

Equal Opportunity

• Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process.
• We welcome and consider applications from all qualified candidates, regardless of characteristics.
• We offer reasonable adjustments/accommodations to help all candidates to perform at their best.
• Inclusion and diversity are fundamental to the success of our company, because innovation requires breakthrough ideas that only come from a diverse workforce empowered to challenge conventional thinking.