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About the Role
The Marketing Team is seeking a creative, adaptable, and detail-oriented Event Manager to manage all facets of event planning and coordination for small and large-scale events. The ideal candidate has excellent organizational and communication skills and the ability to multitask, meet deadlines, and adhere to a budget.
Responsibilities
- Event concept and ideation for both virtual and in-person events, working closely with Project Lead, Marketing Manager, and Marketing Director to establish strategy, creation and execution of events
- Event Management responsibilities including but not limited to event logistics, venue site inspections and selections, vendor sourcing, risk management and contingency planning, contract negotiation, obtaining permits when needed, creative design and development for décor elements, onsite event execution, post-event surveys and de-briefs
- Talent / speaker and entertainment booking
- Establishing event KPI’s and outcomes
- Prepares and manages event budgets and workback schedules
- Processes invoices and tracks all expenses accordingly
- Works closely with Marketing Team to develop promotional plan, marketing assets and event materials
- Interfacing with donors, volunteers, and event Chairs
- Management of multiple events at any given time
- Onsite event management and execution including logistics documents, schedules, registration, set-up, tear-down, run-of-show
- Collects data and information from internal and external sources to create and present a thorough post-event analysis, reporting on ROI and key learnings
Requirements
- Post-secondary degree in or related field, or equivalent experience
- 5-8 years’ relevant, full scope event planning experience
- Passionate advocate and visible champion of UJA’s mission, values, and goals, inspiring others through action and unwavering commitment to advancing our shared purpose.
- Must be willing to work off-hours as required, including evenings or weekends during event times.
- Strong interpersonal skills with ability to quickly build rapport with colleagues and stakeholders, donors, lay leadership, community, etc.
- Proactive with excellent organizational and time management skills
- Experience in project management and budgeting
- Strong problem-solving, decision-making and analytical capabilities with excellent attention to detail; strategic thinker
- Enthusiasm, creativity, innovation and the ability to thrive in a fast-paced environment
- Excellent written and verbal communication skills
- Maintain a high degree of discretion and confidentiality
- Familiarity with a non-profit/fundraising organization considered an asset
- Driver’s license and access to a reliable vehicle
Skills
- Event planning
- Event coordination
- Organizational skills
- Communication skills
- Multitasking
- Budget management
- Project management
- Problem-solving
- Decision-making
- Analytical capabilities
- Attention to detail
- Strategic thinking
- Creativity
- Innovation
- Written communication
- Verbal communication
- Discretion
- Confidentiality
Location
- Greater Toronto
Work Type
- Hybrid
- 12 month contract
Experience Level
- 5-8 years
Education Level
- Post-secondary degree or equivalent experience
Salary/Compensations
- $64,000-$74,000
Benefits
- Flexible work schedule
- Hybrid work
- Rich time-off policy
- Offices closed on all Jewish holy days (yom tov)
- Early office closures to observe the Jewish Sabbath (Shabbat)
About the Company
- UJA Federation of Greater Toronto's vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion, generosity and commitment to Jewish values.
- As one of North America’s leading Jewish non-profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world.
- UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well-being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.
Equal Opportunity
- UJA Federation is proud of our dynamic professional team, which reflects the diversity of the Jewish community and general community alike in Greater Toronto.
- We are an equal opportunity employer and welcome applicants from all communities.
- We are committed to creating an inclusive and accessible workplace, and believe this is essential to ensure that every member of our team can thrive.
- We adhere to barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
- Should you require Code-protected accommodation through any stage of the recruitment process, please notify us and we will work with you to meet your needs.