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About the Role

The Temporary Assistant Manager, Events is responsible for supporting the Events Team in implementing high-end event communication initiatives throughout the Americas Region, including VVIP dinners, cocktail parties, exhibitions, and conferences. This role involves collaborating with corporate and retail teams to ensure the Maison's image and communication strategies are met, while managing all aspects of event planning from conception to production.

Responsibilities

Play a significant role in planning various aspects of corporate strategic events such as High Jewelry Events, VIP Dinners, Patrimonial Exhibitions, L’Ecole and Regional Events including intimate in-boutique and out-of-boutique events
Build and maintain an active communication calendar of programs, events and ROI
Develop and keep updated detailed concept decks to serve as reference throughout projects for all key stakeholders
Assist in the development of event concepts and implement from start to finish components including décor, catering, entertainment, models, animations, etc.
On-site event management
Assist in management and communication with production agencies and vendors to ensure execution in line with the Maison’s guidelines, strategic objectives and budget
Research, contract and negotiate with vendors to ensure best pricing, maximum performance and completion of all legal documents
Develop network of trusted vendors and partners in key markets
Create and monitor budgets for network programs and areas of corporate events and maintain on a monthly basis
Gather, submit, review and approve invoices and other financial documentation
Collaborate with A&P team to create new vendors, NSPOs and ensure compliance across the Events department
Compile event recaps and apply best practices and learnings to enhance future projects
Streamline processes and create department systems to ensure consistency of presentation and execution
Support the Events Team in communicating and implementing large scale, high end event communication initiatives throughout the Americas Region
Collaborate with corporate and retail teams to provide the highest level of support across all types of network activations
Assist in the management of all aspects of event planning from event conception/development, contracting and negotiating with vendors, and overseeing entire event production
Support on administrative tasks such as calendar management, invoicing, presentation decks, event recaps, procurement protocol, etc.

Requirements

At least 3-4 years managing events and/or hospitality in the Luxury/Jewelry sector
Keen eye for detail
Strong organization skills
Proven ability to prioritize while handling multiple projects simultaneously
Ability to travel up to 40% of the time
Able to work outside of normal business hours
Experience in planning and implementing special large-scale events and/or proven background of project management
Thrive in high-pressure settings
Great sense of urgency
Decisive and act with grace
Possess the expertise, passion and are always in search of excellence through the project planning process
Strong understanding of luxury retail
Ability to be agile, propose creative ideas, problem solve and prioritize workload in a high demand environment
Applicants must have valid work authorization for employment in the USA.

Skills

Proficiency with Excel
Proficiency with PowerPoint
Proficiency in SAP
Proficiency in CAD (plus)
Proficiency in Adobe Illustrator (plus)
Proficiency in Photoshop (plus)
French language skills (plus)

Location

NYC Corporate Office

Work Type

Full-time

Experience Level

3-4 years

Education Level

Bachelors Degree

Salary/Compensations

$80,000-$90,000

Benefits

Medical
Dental
Vision programs
Health savings accounts
Flexible spending accounts
Life insurance
Disability benefits
401(k) with employer match
Paid time off
Wellness reimbursement benefit
Employee assistance program
Volunteer days off

About the Company

A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment.
At Van Cleef & Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself.
At Van Cleef & Arpels, we are proud to hire talents from many different backgrounds and experiences.
By joining Van Cleef and Arpels, you will be part of a Maison where employee career development is at the heart of our ambition.
Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how as well as trainings about our creations.
In our Group, you can start anywhere and go everywhere. Internal mobility is one of the best growth accelerators to develop within Richemont and our Maisons. We encourage our people to be curious, drive their own career, and dream big.

Equal Opportunity

We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence.