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About the Role

Opensity Solutions is seeking a professional and highly organized Receptionist / Administrative Coordinator for a leading financial and investment firm in New York City. This client-facing role serves as the first point of contact for executives, clients, and visitors, offering a long-term career opportunity for an individual passionate about supporting a professional office environment and growing with the organization.

Responsibilities

• Serve as the primary point of contact for all visitors, clients, and guests, providing a warm, polished, and professional experience.
• Answer and direct incoming calls with professionalism and discretion.
• Manage reception operations, ensuring the front desk and common areas remain organized and presentation-ready.
• Coordinate conference room scheduling, meeting setup, and hospitality for internal and external meetings.
• Handle incoming and outgoing mail, packages, and courier services.
• Provide administrative support including calendar coordination, document preparation, filing, data entry, and expense reporting.
• Order and maintain office and kitchen supplies while coordinating with vendors and building management.
• Assist with office events, meetings, and other administrative projects.
• Maintain confidentiality while handling sensitive information and interacting with senior executives.
• Partner with colleagues across the organization to ensure smooth day-to-day office operations.

Requirements

• 5+ years of experience in a receptionist, front desk, office coordinator, or administrative support role within a professional corporate environment.
• Previous experience in financial services, investment management, private equity, hedge fund, legal, or other professional services environments is a plus.
• Exceptional verbal and written communication skills.
• Strong organizational skills with the ability to prioritize multiple responsibilities in a fast-paced environment.
• Demonstrated professionalism, executive presence, and sound judgment.
• A hospitality-first mindset with a genuine passion for delivering outstanding service.
• High level of attention to detail, reliability, and discretion.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

Skills

• Professional presence
• Exceptional interpersonal skills
• Outstanding administrative abilities
• Outstanding organizational abilities
• Strong communication skills
• Executive-level professionalism
• Hospitality mindset
• Customer service mindset
• Attention to detail
• Reliability
• Discretion
• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Location

• New York City

Work Type

• Onsite
• Full-time

Experience Level

• 5+ years of experience

Salary/Compensations

• Up to $37.00 USD per hour
• May be eligible for an annual bonus

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)

About the Company

• Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.
• Respect: We believe in treating everyone with dignity, kindness, and empathy. We foster an inclusive culture where diverse perspectives are valued, and mutual respect is the cornerstone of our interactions.
• Accountability: We take ownership of our actions and decisions, acknowledging their impact on our team, the organization, and our clients. We strive for transparency and follow through on our commitments, fostering trust and reliability within our community.
• Collaboration: We understand that working together yields the best results and that our parts are better together. We actively promote teamwork, open communication, and the sharing of ideas. By embracing diverse talents and perspectives, we create a supportive and innovative environment that encourages collective growth and empowerment.

Equal Opportunity

• Opensity is an Equal Opportunity Employer.
• We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
• Employment decisions at Opensity are based on qualifications, merit, and business needs.
• This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.
• Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law.
• We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.