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About the Role

As Front of House Coordinator, you will be the face of the company to guests while supporting seamless operations throughout the office. You will be a resourceful team member, managing guest experience from the first point of contact and contribute to our strong organisational brand. This is an exciting opportunity for a driven Administrator or Receptionist looking for their first or second position in the corporate world and a strong footing for a career in Administration with exposure to Facilities Management and Compliance. We seek an autonomous and hospitable individual who thrives when thinking on their feet in a fast-paced environment. We offer job-specific training which will give strong value to your career development. We offer continuous learning and development opportunities and the opportunity to gain experience and build the scope of your role.

Responsibilities

Cover a wider time range at the reception to meet security standards by controlling and tracking visits.
Provide absence cover for the Office Manager during annual leave and lunchtime.
Raise purchase orders relating to the day-to-day activities of the company and track these using Salesforce.
Create colleague travel/accommodation accounts.
Assist with the organisation and running of company events as required.
Set up meeting rooms and ensure each meeting room is tidy and clean at any time.
Manage catering orders and purchase requests.
Ensure all calls are answered promptly and professionally.
Facilitate office tours and induction for new colleagues.
Act as a fire marshal and first aider following training.
Ensure any deliveries are received and stored accordingly.
Coffee machine maintenance and refill.
Act as a receptionist for all visitors.
Welcome guests and clients in a professional and friendly manner.
Act as point of contact for office-related queries and provide day-to-day support to staff and stakeholders.
Ensure proactive management of workspaces to ensure they remain functional, tidy, and ready for use.
Proactively manage stock/stationary supplies.
Manage shared inboxes effectively.
Create and issue visitor and colleague badges as required.

Requirements

Must be immediately available.
Willing to go through Security Clearance.
Candidates will be asked to complete a Baseline Personnel Security Standard.

Skills

Good interpersonal and communication skills, both spoken and written.
Strong Microsoft Office skills, including Word and Excel.
Good general technology skills.
Drive and enthusiasm with a positive attitude and attention to details.
Strong organisational skills with the ability to prioritise tasks effectively.
Professional and confident approach when dealing with visitors, colleagues, and stakeholders.

Location

Headquarter London Office

Work Type

Full-time

Experience Level

Entry level

Education Level

Graduate level education

Benefits

Wellness 24/7 Confidential employee assistance programme.
Social events: Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month.
Commitment to charitable causes.
25 days annual leave.
Pension Salary Exchange Scheme with 4% employer contribution and 5% employee contribution.
Life Assurance of 4 times base salary.
Private Medical Insurance which is non-contributory (spouse and dependants included).
Worldwide Travel Insurance which is non-contributory (spouse and dependants included).

About the Company

Since our establishment in 1990, Methods has partnered with a range of central government departments and agencies to transform the way the public sector operates in the UK.
Our mission is to help safeguard public-facing services and apply digital thinking to make sure the future of our public services is centred around our citizens.
At Methods we believe in working with a human touch which sets us apart from other consultancies, system integrators and software houses.
We do not focus solely on profits or targets; we have a customer-centric value system and focus on doing what is right for our clients.
We passionately support our clients in the success of their projects and work collaboratively in teams to share skill sets and solve problems.
At Methods we have fun while working hard; we are not afraid of making mistakes and learning from them.
Methods is passionate about its people; we want our colleagues to develop the things they are good at and enjoy.
By joining us you can expect: Autonomy to develop and grow your skills and experience.
Be part of exciting project work that is making a difference in society.
Strong, inspiring and thought-provoking leadership.
A supportive and collaborative environment.