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About the Role
The Executive Assistant plays a key role in supporting leadership effectiveness across the Internal Audit team. This role provides high-quality calendar, meeting, travel, and coordination support, helping the broader Internal Audit function stay organized, connected, and focused on key priorities. Beyond day-to-day administrative support, this role helps coordinate team rhythms, prepare leaders for upcoming meetings, track actions and follow-ups, and support divisional activities.
Responsibilities
- Provide dedicated administrative and coordination support to the Senior Vice-President (SVP), Internal Audit.
- Ensure the smooth running of the Internal Audit function in partnership with the SVP.
- Provide calendar, expense, and travel support to the Vice-President and three Directors.
- Learn the function, understanding how work connects across the team, and take on broader coordination responsibilities as the role evolves.
- Identify opportunities to improve administrative processes, coordination practices, and ways of working.
- Provide proactive week-ahead calendar planning, including identifying conflicts, preparation needs, travel requirements, and follow-up items.
- Coordinate meetings, team forums, town halls, offsites, and divisional activities, including agendas, materials, logistics, and follow-up.
- Track and proactively follow up on priorities, deadlines, decisions, required inputs, and action items to keep leaders prepared and work moving.
- Coordinate travel, including bookings, expenses, itineraries, and supporting documentation.
- Maintain records, documents, and information repositories with accuracy, discretion, and confidentiality.
- Build strong working relationships with leaders, Executive Assistants, administrative colleagues, and key partners.
Requirements
- Completion of secondary school, plus a minimum 5 years’ administrative or clerical experience, including experience supporting senior leaders or a broader leadership team.
- Proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong calendar management skills, including anticipating conflicts and keeping leaders prepared.
- Strong written and verbal communication skills, with the ability to handle confidential information with discretion.
- Highly organized, dependable, and able to prioritize competing demands in a changing environment.
- Comfortable learning and using new tools and technologies, including Microsoft Copilot and AI-enabled tools, to improve organization, coordination, and ways of working.
- Fully bilingual in both French and English.
- Able to work legally in Canada at the time of application (Canadian Citizens or Permanent Residents).
- Must meet the requisite government security screening requirements.
Skills
- Calendar management
- Written communication
- Verbal communication
- Confidentiality
- Organization
- Dependability
- Prioritization
- Adaptability
- Learning new tools and technologies
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
- Microsoft Copilot
- AI-enabled tools
Location
- Ottawa (preferred)
- Toronto
Work Type
- Hybrid
- Permanent
Experience Level
- Minimum 5 years’ administrative or clerical experience
- Experience supporting senior leaders or a broader leadership team
Education Level
- Completion of secondary school
- Completion of post-secondary education (undergraduate degree or college diploma) (preferred)
Salary/Compensations
- $58,189 to $77,586 annually, based on qualifications and experiences, plus a performance-based incentive.
Benefits
- Competitive compensation & benefits package
- Work-life balance
- Hybrid work options
- 3 to 4 weeks paid vacation
- Corporate closure period
- Summer early Fridays
- No meeting Fridays
- Continuous learning opportunities (training programs, workshops, language training)
- Inclusive culture
- Wellness programs (mental health support, fitness programs)
- Community engagement (volunteer opportunities)
- Relocation assistance
About the Company
- At EDC, we support Canadian businesses to succeed globally.
- We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making Canada and the world better through trade.
- Export Development Canada (EDC) is a financial Crown corporation.
- We offer innovative financial solutions and expert insights to help businesses explore new markets, mitigate risks, and achieve growth.
Equal Opportunity
- EDC is committed to Fair Employment Practices.
- EDC is dedicated to fostering employment equity and building a diverse workforce.
- We are committed to creating a safe and inclusive environment that respects people from all cultures, backgrounds, and abilities.
- At EDC, we nurture a culture of inclusion and belonging where everyone has equal opportunity to grow, develop, succeed, and be their truest selves.
- We actively encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and members of the 2SLGBTQI+ community.
- EDC recognizes that disclosing the need for accommodations can be a personal matter. Please know that as an organization, we are committed to maintaining confidentiality and ensuring that any accommodations provided are tailored to support your needs.
- Our aim is to ensure you have a comfortable and positive experience throughout the recruitment process, so please do not hesitate to contact us directly for any accommodation requests at accessibility@edc.ca.