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About the Role

The Executive Assistant, Strategy provides confidential, senior-level administrative support to the Executive Director, Strategy. The role offers proactive assistance by managing priorities, coordinating information, and ensuring the smooth functioning of the office. It also enables the effective operation of a newly established Strategy Division by coordinating projects and facilitating processes that advance strategic priorities and ongoing alignment across the organization.

Responsibilities

Serves as a primary point of contact for the Office of the ED, Strategy, interacting with all levels of Law Society staff and management, as well as with key stakeholders.
Provides a variety of executive administrative services, including meeting and briefing coordination, calendar management, document preparation and organization, and drafting of correspondence.
Contributes to the effective operation of the Strategy Division by coordinating deliverables, monitoring follow-up and helping to maintain alignment across divisional work.
Coordinates presentation decks, reports and related materials for management, committee, and board-level discussions.
Arranges logistics, materials, and catering for team events, town halls, and interdepartmental/interdivisional activities.
Ensures professionalism and accuracy in all outputs.
Assumes a leadership role, actively coordinating divisional and enterprise level projects and activities aimed at supporting organizational alignment.
Assists in the development and maintains effective systems and dashboards to track key initiatives and ensures timely follow-up on deliverables.
Facilitates information-sharing across departments and divisions to support alignment and consistency.
Assists in the preparation of the annual departmental and divisional budget.
Monitors budget variances and requests corrective action.
Deals with vendors and consultants and liaises with the Finance Division around contracts and requests for proposals.
Prepares invoices, requisitions, and expense forms for payment.
Maintains financial records per policy.
Promotes a collaborative and high-performing environment.
Engages in problem solving with other members of the division and the organization, contributing to the Law Society’s continuous improvement.
Cultivates strong working relationships across the organization to support cross-functional collaboration, information flow, and alignment in support of divisional and enterprise priorities.

Requirements

Requires completion of a 2 year college program (in a specialized / technical / trade discipline) in any discipline.
Requires a minimum of 5-7 years of related experience providing office administration and/or project coordination, or equivalent experience.
The Law society’s policies and governance mandate is an asset.

Skills

Microsoft Office Suite / 365 (Word, Excel, PowerPoint, Teams, Outlook, etc.)
Project coordination
Prioritization
Time management
Interpersonal skills
Oral communication
Written communication
Presentation skills
Organizational skills
Multitasking skills
Attention to detail

Location

Osgoode Hall

Work Type

Full-time

Experience Level

5-7 years of related experience

Education Level

2 year college program

Benefits

Defined contribution pension plan
Health and dental benefits plan
Robust Employee and Family Assistance Plan (EFAP)

About the Company

At Law Society of Ontario we believe in the importance of a collaborative and supportive work environment that provides high quality and professional service to the public, lawyers and paralegals, and other stakeholders.
We value each member of our team and invest in your professional learning and development.
We provide access to the resources needed to support professional growth.
Mental health and well-being is a priority.
Our progressive employment policies, high levels of employee engagement and the impressive architecture and beautiful grounds of the historic Osgoode Hall, there are many reasons to work at the Law Society.

Equal Opportunity

The Law Society of Ontario values and respects diversity. We are committed to creating an accessible, barrier-free and inclusive workplace in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).
Please make any requirement you may have for accommodation during the recruitment process known when contacted.
If you are unable to apply to this position due to the requirement for an accommodation of any kind, please email us at hr@lso.ca or call 416-947-3475.
The Law Society of Ontario does not use Artificial Intelligence (AI) tools to screen, assess, or select applicants during the hiring process at present.