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About the Role

To assist in the effective, low-cost management of all fleet vehicles ensuring business requirements are fulfilled.

Responsibilities

• Support Director of Fleet Operations sourcing of vehicles, administer transfers and end of lease returns.
• Arrange repairs/quotations as necessary ensuring costs are allocated & recharged as appropriate.
• Work with Directors to source parking spaces as appropriate, ensuring a low-cost approach by sourcing privately where possible.
• Manage relationships with local authorities to ensure all vehicles have necessary permits.
• Ensure accurate records are maintained with regards to vehicle allocations, return dates, permits, maintenance costs and PCN’s.
• Maintain Drivers Master data and driver files conducting fleet audit, ensure own user drivers have appropriate insurance cover.
• Process PCN’s/Damage Deductions ensuring accurate records are kept and flagging concerns to Directors.
• Support and advise drivers on maintenance issues.
• Provide administrative support to the People Team during periods of annual leave and as necessary.
• Vehicle spot checks – offsite visits to offices.
• Accident Management – provided to drivers/liaise with insurers.
• Audits – monthly review of 3rd party charges.

Requirements

• Competent computer skills and knowledge of word & excel including mail merge.
• A desire to develop a career in Fleet or Facilities Management.
• Ability to drive, clean driving license.
• Confident to drive a variety of vehicles including both manual and automatic within Greater and Central London.
• Company knowledge advantageous but not essential.

Skills

• Strong customer service skills with a nothing is too much trouble mindset.
• Organised, methodical and diligent.
• Willingness to learn new skills and increase knowledge.
• Able to work under pressure.
• Cost focused.
• Professional approach.
• High level of confidentiality, act discreetly where appropriate.
• Flexible/Team player.

Location

• Teddington, Greater London

Work Type

• 3 days a week, in office

Salary/Compensations

• £16,800

Benefits

• Progression: Fast-track growth within the property industry, with clear development pathways.
• Comprehensive Training: From apprenticeship to industry qualifications, we’ll support your development every step of the way.
• Holiday: Enjoy a generous allowance starting at 25 days annually, plus a birthday day off to celebrate.
• Supportive Environment: Wellbeing programs, team social events, and a fun, dynamic workplace.
• Additional Perks: Pension contribution, beauty and fitness discounts, season ticket loan, cycle-to-work scheme, and enhanced maternity/paternity leave.
• Give Back: Paid day off to volunteer at a charity of your choice.