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About the Role
As Office Manager at ReD Associates, you will play a central role in shaping the daily employee, client, and visitor experience in our New York office. Through office management, operational coordination, event support, and administrative responsibilities, you will help ensure that our workplace consistently reflects the quality, attention to detail, and standards that define ReD. This role sits at the intersection of culture and operations, helping to create an environment where employees can do their best work, clients experience ReD at its best, and company events and initiatives are executed to a high standard. Success requires ownership, attention to detail, and understanding the message an organization's operations send. You will become an integral member of the Operations Team, bringing ReD's culture, values, and standards to life.
Responsibilities
- Maintain a workplace environment that consistently reflects ReD's culture, standards, aesthetics, and attention to detail.
- Take ownership of the day-to-day office experience, ensuring colleagues, clients, and visitors encounter a welcoming, professional, and distinctly ReD workplace.
- Curate and maintain office spaces, meeting rooms, and common areas to support collaboration, productivity, and a high-quality employee experience.
- Ensure the office is fully equipped, organized, and operating smoothly, including oversight of supplies, shared spaces, kitchen facilities, and office services.
- Act as a steward of the physical workplace, proactively identifying opportunities to improve the office environment and operational effectiveness.
- Coordinate practical details that contribute to memorable employee and client experiences, from hospitality and office presentation to special events and celebrations.
- Help ensure client visits, interviews, workshops, and internal meetings are supported to the high standard expected of ReD.
- Help create and execute internal events, gatherings, celebrations, and retreats that strengthen community, reinforce culture, and contribute to the ReD employee experience.
- Support the planning and coordination of company retreats, manager gatherings, onboarding experiences, and other internal events.
- Coordinate the practical execution of social office events, ensuring a seamless and high-quality experience.
- Serve as a key operational support partner to the Operations Team, providing coordination, follow-up, logistics, and administrative support across a range of initiatives.
- Support the smooth running of office operations through effective coordination with vendors, service providers, building management, and office subletters.
- Act as the primary coordinator for workplace-related questions and practical office matters, helping connect colleagues with appropriate resources and support.
- Maintain oversight of office calendars, schedules, and shared activities to support coordination across the office.
- Support the management of office subscriptions, services, and operational resources, ensuring consistency and efficiency.
- Serve as a local point of coordination for workplace technology and infrastructure, partnering with internal and external IT support.
- Support finance operations through the administration of employee expenses and expense processes, ensuring timely submissions and accurate documentation.
- Contribute to the continuous improvement of operational processes, identifying opportunities to make the office and employee experience more efficient and effective.
Requirements
- Only candidates who are legally allowed to work in the US will be considered.
- Enjoys creating order, elevating experiences, and taking ownership of the countless details that contribute to a high-performing workplace.
- Naturally notices what could be improved and takes action before being asked.
- Understands that excellence is often expressed through small details, consistent execution, and thoughtful follow-through.
- Enjoys balancing practical hands-on responsibilities with administrative coordination.
- Takes pride in creating environments that feel welcoming, professional, and distinctly reflective of the organization they represent.
Skills
- Office Management
- Operational Coordination
- Event Support
- Administrative Support
- Attention to Detail
- Workplace Experience Curation
- Vendor Coordination
- Expense Administration
Location
- New York, New York
Work Type
- Part Time
- Onsite
Salary/Compensations
- $48,000 - $72,000 / year
About the Company
- At ReD Associates, our offices are more than places to work. They are an expression of who we are.