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About the Role

We are seeking a proactive Bid Coordinator to join our Regulatory Solutions team. This role is ideal for an organized professional who excels at managing multiple projects, collaborating across teams, and delivering high-quality proposals in a fast-paced environment.

Responsibilities

• Coordinate tender and proposal submissions from inception to final delivery.
• Collaborate with Sales, Technical, Legal, Product, and Services teams to develop winning proposals.
• Prepare, format, and submit professional tender responses and supporting documentation.
• Monitor government and private tender portals to identify new opportunities.
• Manage project timelines and track progress to ensure deadlines are met.
• Organize bid review meetings and track stakeholder action items.
• Maintain bid documentation, reporting, and proposal libraries.
• Track bid performance and identify strategies to improve win rates.
• Continuously improve bid processes, templates, and workflows.
• Provide sales administration support, including reporting and data maintenance.

Requirements

• Approximately 2+ years of experience in bid coordination, sales support, proposals, administration, or project coordination.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written communication skills and high attention to detail.
• Ability to collaborate effectively and build strong relationships across teams.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Commitment to process improvement and finding efficient ways of working.
• Demonstrated initiative and a proactive, hands-on approach.
• Experience with government tenders or procurement processes is considered a bonus.

Skills

• Bid coordination
• Sales support
• Proposal writing
• Project coordination
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Process improvement
• Stakeholder management

Location

• Wollongong
• Sydney

Work Type

• Hybrid

Experience Level

• 2+ years

Benefits

• Hybrid working arrangements
• Collaborative and supportive team environment
• Learning and development opportunities
• Meaningful work supporting governments and communities
• Modern office facilities

About the Company

• Leading SaaS company building software for government services and communities.
• Global presence with over 400 employees across Australia, New Zealand, the UK, and the US.
• Culture focused on innovation, collaboration, and continuous learning.

Equal Opportunity

• We are an equal opportunity employer.
• We do not discriminate based on protected characteristics or any other basis prohibited by law.
• We provide accommodations during the recruitment process upon request.