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About the Role

As a Client Services Coordinator, you're at the forefront of the action, delivering exceptional support to the Broker Team. This role will include helping support the Business Development of Brokers through marketing efforts, creation of pitch decks and other graphic material along with managing the transaction communication, correspondence and process from commencement to completion. From project management to marketing wizardry, you're the go-to guru for all things real estate.

Responsibilities

Balance multiple activities and projects at a time for multiple members of the team, and track action items, delivery dates/times and ‘manage up’ to completion of each project.
Develop pitches and presentations for a varied range of clients for broker team.
Execute marketing campaigns, including scheduling campaigns, maintenance of mailing lists, and running campaign reports.
Update Brokers’ recent transactions on applicable websites, and client contract portals for both local and regional clients intel to be readily available.
Participate in management and coordination of transaction and due diligence processes, entering deal sheets and submitting completed trade record and supporting paperwork, preparing invoices and tracking payments.
Serves as the team's go-to resource for all AI-related initiatives, developing and maintaining prompt libraries, establishing best practices, providing training and support, and identifying opportunities to leverage AI tools to improve efficiency and outcomes.

Requirements

1-2+ years of marketing/administrative support services experience within Commercial Real Estate.
Working experience and knowledge of AI tools such as ChatGPT, Claude, Copilot etc.
Proficient in intermediate functions including MS Word, Excel, Powerpoint and comfortable with using network/cloud based systems.
Excellent communications skills, both oral and written.
Excellent organizational and prioritization skills.
Applicants must be currently authorized to work in the United States on a full-time basis.
The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.

Skills

Marketing
Administrative Support
Commercial Real Estate
AI tools (ChatGPT, Claude, Copilot)
MS Word
MS Excel
MS Powerpoint
Network/cloud based systems
Communication (oral and written)
Organization
Prioritization
Proposal creation
Document preparation
Presentation
Client-facing interaction
Marketing graphic creation
Transaction administration

Location

San Francisco, CA

Work Type

Onsite
Full-time

Experience Level

1-2+ years

Education Level

Bachelor’s degree (preferably in Business, Marketing or Real Estate)

Salary/Compensations

$32.12/hour to $38.46/hour

About the Company

Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader.
Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.
We are enterprising.
Our expert advice to property occupiers, owners and investors leads the industry into the future.
We invest in relationships to create enduring value.
What sets us apart is not what we do, but how we do it.
Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities.
We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results.
What’s more, our global reach maximizes the potential of property, wherever our clients do business.
At Colliers, we accelerate success.

Equal Opportunity

Colliers respects diversity and is an equal opportunity employer.
No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances.
If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.