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About the Role

The Site Administrator is a key member of the construction team, responsible for ensuring smooth and efficient administrative, logistical, and financial operations on-site. This role is central to coordinating material deliveries, managing procurement processes, tracking workforce attendance, and supporting accurate budget control. Acting as the primary liaison between suppliers, procurement, and finance teams, the Site Administrator ensures that all site activities are executed on time and to the highest standards.

Responsibilities

Receive and verify materials and equipment upon arrival.
Ensure compliance with delivery specifications (quantity, quality, and deadlines).
Maintain an accurate and up-to-date delivery log.
Communicate discrepancies or delays promptly to relevant stakeholders.
Manage paper documentation such as DABs, equipment logs, delivery tickets, permits and toolbox talks.
Coordinate site access, security passes, and onboarding for workers and subcontractors.
Maintain records of trainings and certifications such as WHMIS and Working at Heights.
Support project managers and site superintendents with administrative tasks such as onboarding, orientation and training.
Place and manage orders based on site requirements.
Monitor delivery timelines and proactively follow up with suppliers.
Maintain organized records of purchase orders and delivery documentation.
Collaborate closely with procurement and site management teams.
Manage office supplies, equipment and general site office organization.
Collect and review daily attendance sheets.
Accurately input working hours into tracking systems.
Identify and report discrepancies or absences to HR for resolution.
Allocate costs to appropriate budget lines.
Prepare monthly accruals for goods and services received but not yet invoiced.
Partner with finance teams to ensure precise cost forecasting and budget adherence.

Requirements

Previous experience in construction management or site operations.
Proficiency in MS Office Suite (Excel, Word, Outlook).
Strong communication, interpersonal, and problem-solving skills.
Ability to multitask and prioritize effectively.

Skills

MS Office Suite (Excel, Word, Outlook)
Communication
Interpersonal skills
Problem-solving
Multitasking
Prioritization
Power BI Report Knowledge
System/ERP management

Location

Downtown Toronto

Work Type

Onsite

Experience Level

Site Administrator

Education Level

Diploma or degree in Construction Management, Civil Engineering, Business Administration, or related field is an asset.

Salary/Compensations

$65,000 CAD - $75,000 CAD

Benefits

Disability Insurance
Dental Insurance
Extended medical insurance
RRSP matching
Discretionary Bonus

About the Company

Ferrovial Construction Canada Inc. and VINCI Construction Grands Projets are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package.
As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030.
The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction.
Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities.

Equal Opportunity

We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities.