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About the Role

We are seeking a highly experienced and proactive Executive Assistant & Office Lead to support our Chief Executive Officer and other London-based Executives, and establish our London office presence. This is a pivotal role combining executive support, operational coordination, and office leadership. The successful candidate will act as a trusted partner to the London-based Executives, while also leading the setup and ongoing management of a small London office, ensuring an efficient, professional, and welcoming environment aligned with Cirque du Soleil’s standards of excellence. This role requires sound judgment, discretion, operational rigor, and the ability to operate seamlessly in a fast-paced, international, and evolving environment.

Responsibilities

Provide executive support to the CEO and other Executives, including complex calendar and travel management across multiple time zones.
Coordinate internal and external meetings, Board interactions, and key stakeholder engagements.
Prepare and review correspondence, briefing materials, and presentations.
Act as a trusted gatekeeper and facilitator, ensuring optimal use of the Executives’ time.
Anticipate needs, manage priorities, and ensure seamless day-to-day support.
Liaise with Executive Committee members, their respective EAs and their teams globally.
Support London office set up, including lease selection, furniture and workspace configuration, IT, printers, meeting rooms, collaboration spaces, office supplies and services.
Ensure the office reflects a professional and welcoming environment for internal and external stakeholders.
Manage relationships with building management and external vendors.
Oversee day-to-day office operations once established.
Coordinate logistics for leadership visits, meetings, and small events in London.
Support onboarding of visiting executives and team members.
Manage office-related budgets and expenses with discipline and transparency.
Ensure compliance with company policies and local administrative requirements.

Requirements

Minimum 10+ years of experience supporting C-suite executives (CEO-level preferred).
Experience combining executive assistant responsibilities with office or operations management.
Experience setting up or managing an office or new location is a strong asset.
Experience in international or fast-paced environments preferred.
Exceptional organizational and prioritization skills.
Strong judgment, discretion, and professionalism.
Ability to anticipate needs and act proactively.
Excellent written and verbal communication skills.

Skills

Executive Support
Calendar Management
Travel Management
Meeting Coordination
Presentation Preparation
Office Setup
Office Management
Vendor Management
Budget Management
Expense Management
Organizational Skills
Prioritization Skills
Judgment
Discretion
Proactiveness
Written Communication
Verbal Communication

Location

London

Work Type

Hybrid
Full-Time

Experience Level

10+ years

Benefits

Group insurance program
RRSPs
Other benefits

About the Company

Since 1984, Cirque du Soleil Entertainment Group has been focusing on ever more creative and magical work in order to constantly push the limits of the imagination and surprise spectators!
Innovation and creativity are at the heart of our shows and will continue to transcend our upcoming productions around the world.
We have a place for those who have a marked taste for thinking up exceptional products, for ensuring the smooth running of operations, for putting their ingenuity at the service of their team, in addition to contributing to enhancing their expertise and develop practices unique to Cirque du Soleil!
Join the Cirque adventure! You will meet ambitious people and people passionate about the world of entertainment!

Equal Opportunity

Cirque du Soleil Entertainment Group is committed to creating and maintaining an accessible and inclusive workplace.
Proud ambassador of equality in employment, Cirque du Soleil Entertainment Group is committed to eliminating discrimination based on age, skin color, origins, religion, sex, gender, sexual orientation and any other characteristic.
Neutral and inclusive writing is now preferred for all new job postings.