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About the Role

Clifford Chance US LLP is seeking a full-time Billing Assistant to support the client billing process. This role involves collaboration with various internal teams and external clients to manage billing cycles, revise narratives, and prepare client invoices.

Responsibilities

• Assist with all aspects of the monthly client billing process and distribution of invoices to clients.
• Prepare and distribute monthly prebills to the responsible billing partners and their teams.
• Process and incorporate comments and revisions from partners and associates on prebills.
• Monitor time and disbursement transfers and write-offs, ensuring necessary approvals are obtained.
• Prepare and distribute draft bills for attorney review and approval.
• Confirm billing partner approvals are obtained before finalizing and issuing invoices.
• Assist with preparing, submitting, and monitoring e-bills, and update e-billing workflow notes.
• Post finalized bills in the firm’s billing system and assist in coordinating their delivery to clients.
• Ensure each posted bill’s backup documentation is properly saved in the designated billing folder.
• Liaise with billing partners and attorneys regarding matter billing status, special billing arrangements, and required clarifications.
• Develop familiarity with Work-In-Progress (WIP) provisions and assist in monitoring aged WIP and special discounts.
• Review and ensure compliance of billing matters with client agreements and outside counsel billing guidelines.
• Assist in setting up new matters in e-billing systems, ensuring correct details are applied.
• Verify client- or matter-specific fee arrangements are properly reflected for accurate billing and WIP accrual.
• Coordinate with the Accounts Payable team to help resolve vendor billing discrepancies.
• Maintain billing files and documentation in accordance with the firm’s billing policies and audit requirements.
• Respond to routine partner and client billing inquiries and escalate complex issues.
• Assist with billing reports and projections by gathering data and preparing monthly billing projection reports and other analyses.

Requirements

• 1+ years of relevant billing, accounting, or finance experience.
• Experience in a law firm or professional services environment strongly preferred.
• Strong client service orientation.
• Ability to build a positive rapport with internal clients and external clients.
• Ability to work under pressure and remain flexible when juggling multiple competing deadlines.
• Detail-oriented and analytical, with strong critical thinking and problem-solving skills.
• Excellent time management, organizational, and interpersonal skills.
• Ability to prioritize tasks efficiently in a fast-paced environment.
• Strong written and verbal communication skills, with a professional demeanor.
• Ability to work independently on routine tasks with minimal supervision.
• Ability to effectively collaborate within a team-oriented billing department.
• Must be able to work outside core business hours as needed, particularly during peak billing periods.
• Must be able to comply with the Firm’s Agile Working Policy, requiring work from the office at least three days each calendar week.
• Must be independently legally authorized to work in the United States.

Skills

• Microsoft Office (especially Excel)
• Billing software
• Document management systems
• Legal billing platforms (e.g., Elite 3E, Aderant, e-billing portals) is a plus

Location

• New York, NY
• Washington, DC
• Houston, TX

Work Type

• Full-time
• Hybrid

Experience Level

• 1+ years of relevant billing, accounting, or finance experience

Education Level

• Bachelor’s degree in Business, Accounting, Finance, or a related field preferred.

Salary/Compensations

• $65,000-$83,000

Benefits

• Comprehensive benefits and compensation package

About the Company

• One of the largest international law firms in the world with over 30 offices globally.
• Strives to exceed client expectations with high-quality advice and legal insight.
• Combines global standards with in-depth local expertise.
• Offers a truly international perspective across jurisdictions, cultures, and languages.
• Fosters an inclusive, friendly, and team-based approach to work.
• Focuses on targeted growth led by client needs.
• Serves clients in commercial and industrial sectors, the financial investor community, governments, regulators, trade bodies, and not-for-profit organisations.
• Provides a world-class service driven by an entrepreneurial spirit and conscientious approach.
• A place where bright minds and the best colleagues meet.

Equal Opportunity

• Committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.
• This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.
• Has a variety of flourishing employee networks for colleagues to share experiences and advocate for change.
• Goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in the firm.