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About the Role

Support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams. This role involves owning administrative tasks, calendar management, and event coordination in a fast-paced environment, offering an opportunity for career growth within a global organization.

Responsibilities

• Support our SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success and the broader US commercial teams
• Work closely with our NYC, Chicago and Helsinki Executive Assistants
• Actively manage/own the executives’ calendar including arranging and prioritizing meetings
• Coordinate the executives’ travel, help to plan customer visits and other events including owning all expense collection and submission
• Collaborate cross-functionally to improve existing business operations
• Represent the Smartly.io brand in all interactions

Requirements

• Experience in a similar role with a high-growth, fast paced company supporting a senior level executive
• Worked in a start-up environment (a focus on Social or Ad-tech is a plus)
• Ability to multitask and prioritize and meet deadlines in a fast-moving environment
• Strong verbal, written and interpersonal communication skills
• Project Management skills and experience
• Independent and well structured working style with can-do attitude
• Ability to learn fast learning and determination to achieve goals
• Google Workspace and Microsoft Office skills
• Comfortable handling highly confidential information
• Juggling scheduling across multiple time zones
• Thrive in a fast-paced environment
• Highly organized person who knows how to “get the job done.”
• Passion for helping others succeed
• Able to juggle and prioritize multiple tasks simultaneously
• Take ownership, optimize their impact, and maximize learning

Skills

• Problem solving skills
• Attention to detail
• Communication skills
• Project Management skills
• Google Workspace
• Microsoft Office

Location

• NYC
• Chicago
• Helsinki

Work Type

• Hybrid
• Full-time

Experience Level

• Senior level executive support experience
• Experience in a high-growth, fast paced company

Education Level

• Bachelor's Degree preferred

Salary/Compensations

• $28 to $45 USD per hour

Benefits

• Five weeks paid time off (PTO)
• 11 company paid holidays
• Unlimited sick days
• Generous healthcare packages & mental health benefits
• 401K plus matching & equity grants for all new Smartlies
• Wellness benefit & learning reimbursement opportunities
• Volunteer time off days & company donation matching opportunities

About the Company

• Smartly is the AI-powered advertising technology company transforming ad experiences for brands and their consumers.
• Our comprehensive advertising platform seamlessly integrates the capabilities of media, creative, and intelligence to power more than 800 billion impressions and generate more than 300 billion creatives annually, delivering tangible business outcomes for brands and advertisers.
• Smartly is the only company in the industry recognized as a Leader in The Forrester Wave: Creative Advertising Technologies with PwC validating the results it delivers for brands.
• We manage creative and media for 700+ brands worldwide and $6B in ad spend across the largest media platforms, including Facebook, Google, Instagram, Pinterest, Snap, and TikTok.
• Our end-to-end technology, unmatched access to media platforms and exceptional customer service help Fortune 500 brands to reach and engage consumers and learn what performs best.
• Smartly is a multinational and diverse team of 750+ Smartlies from 60+ nationalities, working in 13 countries.
• Together, we want to create and maintain an inclusive environment where everyone feels respected and heard.
• Our Diversity, Equity & Inclusion approach is at the heart of it.
• Visit Smartly to learn more.

Equal Opportunity

• We want to create and maintain an inclusive environment where everyone feels respected and heard. Our Diversity, Equity & Inclusion approach is at the heart of it.