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About the Role

The Office Services Coordinator provides day-to-day support for the office, managing common areas, equipment, mail distribution, and reception coverage. This role also supports facility operations, administrative tasks for Analysts and Associates, including travel and expense management. The ideal candidate is highly organized, adaptable, customer-focused, and comfortable interacting with all levels of staff and external partners.

Responsibilities

Manage and coordinate logistics for meetings, events, and travel for executives.
Ensure supported executives are prepared with necessary materials and information for meetings, events, and travel.
Manage facility operations in partnership with the Office Manager.
Prepare expense reports utilizing Concur.
Book travel for executives.

Requirements

3+ years of administrative support experience in a fast-paced professional environment.
Experience in private equity, investment banking, law firm, or professional services is a plus.
Proactive and pragmatic approach to problem-solving.
Strong attention to detail, follow-up, and organizational skills.
Ability to handle sensitive and confidential information with discretion.
Strong sense of urgency, adaptability, flexibility, and resourcefulness.
Ability to function professionally under pressure while managing multiple projects and deadlines.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel).
PowerPoint proficiency is a plus.
Possess personal tact and good judgment.
Excellent interpersonal, written, and verbal communication skills.
Occasional after-hours work may be required.

Skills

Microsoft Office
Outlook
Word
Excel
PowerPoint
Concur
Customer Support
Organization
Attention to Detail
Communication
Interpersonal Skills
Adaptability
Flexibility
Resourcefulness
Time Management

Location

Austin, TX

Work Type

Onsite
Full-time

Experience Level

3+ years

Education Level

Bachelor’s degree preferred

Salary/Compensations

$68,000 - $73,000

Benefits

Annual cash bonus
Comprehensive benefits package

About the Company

Vista is a leading global investment firm specializing in enterprise software, data, and technology-enabled organizations across various strategies.
The firm focuses on creating enduring market value through a long-term capital base, expertise in technology transactions, and flexible management techniques.
Vista believes in the transformative power of technology for a better future, including a healthier planet, a smarter economy, and a more diverse and inclusive community.