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About the Role
The Project Coordinator provides administrative and organizational support to the project delivery team, ensuring BAS/EMS projects are tracked, documented, and executed efficiently. This role facilitates communication between internal teams and external stakeholders, supporting project managers from award through closeout.
Responsibilities
- Assist Project Managers with scheduling, tracking, and coordinating project activities from award through closeout
- Maintain and update project documentation including schedules, RFI logs, submittal registers, contact lists, and meeting minutes
- Coordinate communication between project teams, subcontractors, field installation partners, and clients
- Track and follow up on submittals, procurement items, and vendor deliveries
- Assist in preparing project status reports, WIP updates, and change order logs
- Maintain organized digital project files in the project management system
- Support the scheduling and logistics of site visits, commissioning activities, and client meetings
- Process vendor invoices, purchase orders, and billing documentation
- Coordinate onboarding documentation for new projects including subcontractor agreements and insurance certificates
- Provide general administrative support to the project delivery department
Requirements
- 1-3 years of experience in project coordination, administrative support, or a similar role in a construction, engineering, or technical services environment
- Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Experience with project management tools such as Procore or Smartsheet
- Clear and professional written and verbal communication skills
- Attention to detail with a commitment to accuracy in documentation and record-keeping
- Associate’s or Bachelor’s degree in business administration, construction management, or a related field, or equivalent experience
Skills
- Project coordination
- Administrative support
- Microsoft Office
- Procore
- Smartsheet
- Construction project documentation
- Building automation
- HVAC controls
- Electrical contracting
Location
- Austin, TX
Work Type
- Full-Time
Experience Level
- Entry-to-mid level
- 1-3 years
Education Level
- Associate’s or Bachelor’s degree in business administration, construction management, or a related field
Benefits
- Comprehensive health, dental, and vision insurance
- Generous paid time off
- Company holidays
- Opportunities for professional growth and advancement
About the Company
- 5K Automation and Controls is a building automation and energy management company affiliated with Hays Electrical Services.
- Hays Electrical Services is a nationally recognized electrical contractor with over 19 years of experience.
- 5K provides intelligent, scalable BAS/EMS solutions across enterprise and multi-site portfolios nationwide.
- The company culture is built on safety, excellence, drive, communication, and client focus.
Equal Opportunity
- 5K Automation and Controls is an Equal Opportunity Employer and does not discriminate based on any status protected by applicable law.