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About the Role
We are seeking an experienced Property Administrator to ensure the smooth and efficient day-to-day operations of our residential portfolio. This position supports residents and management by coordinating administrative functions, maintaining accurate records, and assisting with financial and operational aspects of the property.
Responsibilities
- Build and maintain positive relationships with residents, addressing inquiries in a timely and professional manner.
- Oversee vacancy and arrears management, ensuring timely resolution.
- Prepare and handle legal forms (N4, N5, etc.) with accuracy.
- Maintain comprehensive tenant files, including lease agreements, amendments, renewals, terminations, offers to lease, notices, contracts, tenant letters, and other documentation.
- Administer leases, liaise with tenants, and coordinate maintenance management.
- Manage rent collection, cheque posting, and application of payments to tenant accounts.
- Review monthly recurring billings and process all invoices and related reports within Yardi, ensuring compliance with budget schedules.
- Maintain PO tracker logs and prepare tenant requisitions for chargebacks.
- Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
- Undertake additional assignments as requested by management, contributing to the overall success of the property management team.
Requirements
- 3+ years of experience in residential property management or building operations.
- Proficiency in Yardi and advanced Microsoft Office skills (Word, Excel, Outlook).
- Proven experience managing leasing, rent collections (A/R), and tenant relations.
- Experience managing operating budgets, expense control, and financial reporting.
- Strong understanding of applicable legislation, including the Residential Tenancies Act (Ontario).
- Experience coordinating maintenance, vendors, and service contracts.
- Demonstrated ability to manage multiple priorities across a portfolio or large asset.
- Strong communication, problem-solving, and organizational skills.
- Experience managing multi-residential properties.
- Knowledge of building systems (mechanical, electrical, structural fundamentals).
- Familiarity with legal processes, including LTB hearings, collections, and compliance matters.
Skills
- Yardi
- Microsoft Office (Word, Excel, Outlook)
- Leasing
- Rent collections (A/R)
- Tenant relations
- Operating budgets
- Expense control
- Financial reporting
- Residential Tenancies Act (Ontario)
- Maintenance coordination
- Vendor management
- Service contracts
- Communication
- Problem-solving
- Organizational skills
- Building systems
- Legal processes
- LTB hearings
- Collections
- Compliance matters
Location
- Toronto
Work Type
- Full-time
Experience Level
- 3+ years of experience in residential property management or building operations
About the Company
- Headquartered in Toronto, Barney River is a trusted real estate investment and property management company focused on creating vibrant, thriving communities, with proud Canadian roots and a forward-thinking approach.
- Our mission is simple but powerful: to create and manage high-quality real estate assets that deliver long-term value.
- Today, our diverse portfolio includes approximately 1,700 multi-residential suites across the Greater Toronto Area and 3,400 hotel guestrooms in major city centres across Canada.
- We proudly manage our own residential properties and partner with world-class hospitality brands like Hilton Worldwide and Marriott International to ensure exceptional guest experiences in our hotel properties.
- Guided by our core values — Trust, Respect, Accountability, Integrity, and Leadership (TRAIL) — we are committed to excellence in everything we do.
- At Barney River, we value our people, foster collaboration, and encourage continuous growth and improvement.