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About the Role

We are looking for an ambitious Accounts Payable Coordinator to join our global finance team. This is an exciting opportunity to manage key relationships with important internal and external stakeholders. The ideal candidate is a motivated, self-starter looking to build your finance career within an international accounts payable team. We offer great training and study support to shape your continuous learning and development, based in our new and freshly renovated head office within central London. This is a 9-month fixed-term contract.

Responsibilities

Control the stock Accounts Payable process from beginning to end, including setup of new suppliers, processing invoices, and processing bi-weekly payment runs to suppliers globally.
Build and develop relationships with internal and external stakeholders, including suppliers and the Supply Chain Team.
Review creditor ageing reports and ensure timely payment to suppliers.
Reconcile supplier statements to ensure supplier payments are kept up to date.
Maintain trade finance schedules and assist with forecasting of supplier payments.
Manage the Concur system, including travel, expenses, and credit cards.
Process bi-weekly payments for expenses.
Perform internal checks to ensure submitted expenses and credit cards comply with the company expense policy.
Manage expectations of internal stakeholders and answer business queries.
Perform Concur training for new starters and organize and attend ad-hoc sessions as required.
Create new users and maintain traveller profiles within the travel management system.
Arrange the setup and cancellation of credit cards.
Assist with traveller queries.
Perform monthly upload of travel bookings to NetSuite.
Prepare and process accruals for credit cards and travel bookings.

Requirements

Accounts payable experience within a retail or FMCG organization.
Experience with Concur or other expense systems.
Good understanding and experience of cash flow.
Good Excel skills including Vlookups, Pivot tables, and Sum If.
Flexible and proactive, with an eagerness to learn.
NetSuite experience is desirable.
Nimble mindsets, striving to deliver the best, and wanting to be part of a global #dreamteam are key.

Skills

Accounts Payable
Supplier Management
Payment Processing
Reconciliation
Forecasting
Expense Management
Concur
Excel
Vlookups
Pivot Tables
Sum If
NetSuite

Location

Central London

Work Type

Hybrid
Fixed-term contract

Experience Level

Accounts payable experience

Benefits

Great training and study support
25 days holiday (plus bank holidays)
Additional day off to celebrate your birthday
Inclusive parental leave policy
Pension
Life assurance
Medicash
Employee Assist Programs
Regular social connects with colleagues
Dog friendly days and spaces
Generous product discount and gifting

About the Company

Founded by British makeup artist and beauty entrepreneur Charlotte Tilbury MBE in 2013, Charlotte Tilbury Beauty has revolutionised the face of the global beauty industry by de-coding makeup applications for everyone, everywhere, with an easy-to-use, easy-to-choose, easy-to-gift range.
Today, Charlotte Tilbury Beauty continues to break records across countries, channels, and categories and to scale at pace.
Over the last 10 years, Charlotte Tilbury Beauty has experienced exceptional growth and is one of the most talked about brands in the beauty industry and beyond.
It has become a global sensation across 50 markets (and growing), with over 2,300 employees globally who are part of the Dream Team making the magic happen.
Today, Charlotte Tilbury Beauty is a truly global business, delivering market-leading growth, innovative retail and product launches fuelled by industry-leading tech — all with an internal culture of embracing challenges, disruptive thinking, winning together, and sharing the magic.
The energy behind the brand is infectious, and as we grow, we are always looking for extraordinary talent who want to be part of this our success and help drive our limitless ambitions.
Charlotte Tilbury is a fast-paced and dynamic environment where nimble mindsets, striving to deliver the best and wanting to be part of a global #dreamteam are key.
Be a part of this values driven, high growth, magical journey with an ultimate vision to empower everyone, everywhere to be the best version of themselves.
Our mission is to empower everybody in the world to be the most beautiful version of themselves.

Equal Opportunity

We celebrate and support this by encouraging and hiring people with diverse backgrounds, cultures, voices, beliefs, and perspectives into our growing global workforce. By doing so, we better serve our communities, customers, employees - and the candidates that take part in our recruitment process.