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About the Role

As a Buyers Admin Assistant, you will play a key support role within the Buying team, ensuring the smooth day-to-day operation of the department. You will coordinate samples, maintain accurate product information and support buying activities throughout the product development cycle. Working closely with cross-functional teams, you will help deliver collections that reflect the brand vision and meet customer needs.

Responsibilities

Support buying administration, including maintaining product information systems, updating product overviews, and assisting with order amendments and reporting.
Manage the flow of samples, maintain sample records, and support sample-related requests across the business.
Act as a point of contact between cross-functional teams and other departments to ensure accurate and timely information sharing.
Coordinate daily tasks, track key milestones, and proactively support the team in meeting critical deadlines.
Prepare and support the Buying Team during fit sessions, including organizing sessions, updating the fitting list in priority order, and steaming samples.
Assist with competitor research, trend analysis, and sales reviews to provide insights that support buying decisions.

Requirements

Alignment to company values is the most important characteristic.
Previous experience as a Buying Intern or BAA (ideally in fashion).
Intermediate knowledge of Microsoft Excel and PowerPoint.
Ability to work across product management and business systems.
Strong organizational skills with the ability to manage multiple priorities, maintain attention to detail, and work effectively in a fast-paced environment.
Excellent communication skills, with confidence in collaborating with cross-functional teams and building positive working relationships.
Commercial and customer awareness, including an understanding of market trends, customer preferences, and key product drivers within a fashion retail environment.
Analytical mindset, comfortable working with sales data, product information, and reports to support decision-making.

Skills

Microsoft Excel
Microsoft PowerPoint
Product Management Systems
Business Systems
Organizational Skills
Communication Skills
Commercial Awareness
Customer Awareness
Analytical Skills

Location

London

Work Type

Full-time
Permanent
12 month temporary contract
Onsite

Experience Level

Internship

Benefits

Extensive development opportunities
25% staff discount on all H&M Group brands in stores and online
H&M Incentive Program (HIP)
Up to 25 days holiday (UK based)
Annual health checks (UK based)
Pension scheme (UK based)
Discounts on various activities and financial/lifestyle products via benefits hub (UK based)
Cycle to work scheme (UK based)
Discounted gym membership (UK based)
Employee assistance via retail trust (UK based)
Private health & dental care (UK based)

About the Company

COS offers a wardrobe of ready-to-wear and accessories rooted in exceptional quality and lasting design.
The creative soul of the brand is fuelled by a deep connection to modern culture, dynamic global cities and compelling fashion movements.
With an emphasis on expert craftsmanship, innovation and materiality, collections are created with a mindful approach, seamlessly blending contemporary and timeless.

Equal Opportunity

At COS we’re determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation.
Our teams should consist of a variety of people that share and combine their knowledge, experience and ideas.
Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world.
Hence all diversity dimensions are taken into consideration in our recruitment process.