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About the Role

The Project Development Coordinator is a client-facing support role within I-Grace’s Project Development Team, reporting to the Senior Vice President. This role supports the cultivation of new project opportunities and the maintenance of relationships with owners, architects, and designers across the full project lifecycle. The individual provides essential coordination and administrative support for proposals, business development initiatives, events, and digital collateral, bringing a proactive, detail-oriented approach to keep the team organized and client relationships well supported.

Responsibilities

Act as an initial point of contact for clients, architects, and designers on new projects.
Support the SVP and Manager in driving prospective projects forward, maintaining momentum and regular communication with relevant stakeholders.
Attend networking, business development meetings, and events representing I-Grace.
Coordinate intake, development, and documentation of new project opportunities and inquiries.
Keep detailed notes and create reports on existing relationships and active prospects.
Assist with the development of proposals and solutions to client problems, coordinating I-Grace resources for implementation.
Support the creation of proposals and materials for Requests for Proposals (RFPs), including editing or drafting written copy, identifying relevant portfolio items, and creating graphics using InDesign, Creative Cloud, Bluebeam, and Excel.
Contribute to defining and developing scopes of work and potential corresponding phases of work.
Document and organize prospective project information including drawings, photographs, written reports, and scopes of work.
Organize and submit prospect approval forms.
Partner with all I-Grace teams to develop client touchpoints, gifting, seasonal outreaches, and engagement initiatives.
Learn I-Grace’s portfolio and stay current on the scope of active projects and relationships.
Assist the SVP in preparing for internal Business Development meetings; attend and take meeting notes.
Provide administrative assistance including expenses, scheduling, filing, and travel arrangements.
Assist with the organization and execution of events showcasing I-Grace.
Organize, edit, and update I-Grace digital collateral and digital portfolio.
Manage and update the contact database.

Requirements

Minimum 1–2 years’ experience in architecture, interior design, project management, or high-end residential private property management.
BA in Architecture, Construction Management, or a related field; or equivalent construction experience.
Experience working on high-end residential projects and/or within luxury brands.
Ability to read and understand architectural drawing sets.
Knowledge of technical architectural components, formal architectural styles, and corresponding phases of the design process.
Valid driver’s license with a clean driving record.
The ideal candidate is an organized, proactive professional who takes pride in delivering consistent, high-quality support.
Strong communicator who listens well, follows through on every task, and understands that the quality of work directly shapes the client experience.
Comfortable wearing many hats, moving between administrative tasks and client-facing moments with equal care and attention to detail.
Eager to learn the business from the ground up, ask the right questions, and contribute meaningfully to a high-performing team.
Thrives in a fast-paced environment, takes ownership of responsibilities, and brings a positive, solutions-first attitude.
Possesses a “no job too small” mindset.

Skills

Proficiency in CAD
Proficiency in Bluebeam
Proficiency in Adobe Creative Suite including InDesign, Photoshop, and Illustrator
Excellent written communication skills
Oral communication skills
Excellent organizational skills
Strong attention to detail

Location

New York area

Work Type

Full-time

Experience Level

1-2 years

Education Level

BA in Architecture, Construction Management, or a related field; or equivalent construction experience

Salary/Compensations

$75,000 – $100,000 annually

Benefits

Health insurance – medical with virtual visits and health advocate availability, dental and vision
401(k) with company match
Generous paid time off
Professional development opportunities
Accident, Critical Illness, and Hospital Indemnity Insurance
HSA & FSA
$50,000 employer-paid life insurance
Commuter benefits
Legal Plan benefits
Identity & Fraud benefits
Pet Solution benefits
Employee referral bonus
Employee Assistance Program
Home & Auto discounts

About the Company

I-Grace is a premier luxury residential construction and advisory firm with nearly four decades of experience delivering extraordinary homes for discerning clients.
Known for the depth of its partnerships with owners, architects, and designers, and for the care and precision brought to every project.
Quality and integrity are expectations at I-Grace.
Dedicated to providing a seamless, personalized experience at every stage of the client journey.

Equal Opportunity

We are committed to fostering a professional environment grounded in respect, integrity, and equal opportunity.
All employees are expected to uphold the highest ethical standards in all business practices and interactions.