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About the Role

Provide HR operational and administrative support to the APAC HR and Japan Teams, managing confidential documents, supporting compliance, payroll, employee inquiries, and HR initiatives.

Responsibilities

• Manage HR confidential documents and records, maintaining digital and physical filing systems.
• Support the filing and submission of compliance and legal documents.
• Support payroll and related submissions with the payroll vendor.
• Support in scheduling meetings, interview arrangements, and maintaining HR data accuracy in HR systems.
• Support employee inquiries and preparation/courier of HR documentation.
• Partner with Global and Business Stakeholders on employee matters like onboarding, offboarding, policies, and processes.
• Partner with Finance and IT Teams to ensure smooth HR operations.
• Schedule and support internal HR programs, initiatives, and communication materials.
• Implement and reinforce employee policies and processes to ensure compliance with labor laws.
• Support onboarding for new hires.
• Support review and implementation of pension plan and related processes.
• Maintain attendance records and assist with employee data updates and documentation in HR systems.
• Coordinate company events, health checkups, and facility management.
• Translate basic documents (Japanese-English or English–Japanese).
• Perform other general administrative duties as needed.
• Support and participate in corporate HR initiatives and drive change management.
• Participate in HR projects and initiatives as required for development opportunities.

Requirements

• Uphold strict confidentiality across all HR matters and documentation.
• Safeguard sensitive employee and organizational data.
• Business-level Japanese (reading/writing/speaking).
• Basic English skills (email, simple document translation, communication).
• Proficiency with Microsoft Office (Word, Excel, Outlook, Teams).
• Experience in using WorkDay or Deel would be an advantage.
• Strong organizational and communication skills.
• Team-oriented, detail-focused, and flexible mindset.

Skills

• HR Operations
• Administrative Support
• Payroll Support
• Compliance Filing
• Document Management
• Meeting Scheduling
• Interview Arrangements
• HR Systems Data Management
• Employee Inquiries
• HR Documentation Preparation
• Stakeholder Partnership
• Onboarding/Offboarding Coordination
• Policy Implementation
• Labor Law Compliance
• Pension Plan Support
• Attendance Record Maintenance
• HR System Updates (WorkDay, Deel, Sharepoint)
• Event Coordination
• Health Checkup Coordination
• Facility Management
• Translation (Japanese-English/English-Japanese)
• General Administrative Duties
• Change Management
• HR Project Participation
• Microsoft Office Suite
• WorkDay
• Deel

Experience Level

• 2+ years of experience in HR, Administrative, Payroll or office support role

Education Level

• High school diploma or higher (Bachelor’s degree preferred)

About the Company

• Working at Repligen means being part of a team that is excited to find new and creative ways to overcome challenges in bioprocessing — and to help our customers make a difference in the world.