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About the Role
We are seeking a highly organised Executive Assistant to support General Managers across the Finance team. You will play a vital part in streamlining communication, coordinating meetings, and managing reporting processes for the executive team. Your role will involve maintaining organisational databases, supporting team coordination, managing schedules, and ensuring all administrative functions run smoothly across the team.
Responsibilities
- Provide high-quality, confidential administrative support to the Finance team executives, including managing calendars, scheduling appointments, and organising meetings and travel arrangements.
- Serve as the primary point of contact for internal and external stakeholders, ensuring clear communication and effective meeting coordination.
- Prepare agendas, compile briefing materials, take meeting notes, and track follow-up actions.
- Draft, proofread, and refine correspondence, reports, presentations, and other documents.
- Proactively prioritise and manage tasks to support the smooth operation of the team, ensuring deadlines are met and priorities are adjusted as needed.
- Organise and coordinate meetings, workshops, events, conferences, and team-building activities, ensuring all logistics are handled efficiently.
- Build and maintain strong relationships with senior executives, internal teams, and external partners to facilitate the effective flow of communication.
- Assist in report collation and project management tasks.
- Handle sensitive and confidential information with the highest level of professionalism, integrity, and discretion.
Requirements
- A minimum of 5 years of experience providing executive support to senior management or C-suite executives.
- Strong organisational skills with an ability to manage competing priorities and tight deadlines.
- Exceptional communication skills, both written and verbal, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced expertise in managing calendars, travel coordination, and document creation.
- Proven ability to work independently and take initiative to resolve issues and manage tasks effectively.
- Problem Solving: Proactive and resourceful, with the capacity to anticipate needs and resolve issues independently or in collaboration with others.
- Confidentiality and discretion in handling sensitive information and maintaining high levels of professionalism.
- Adaptable and proactive, able to manage and adjust priorities as necessary to meet business needs.
- Must provide or complete a National Police Check conducted within the previous 12 months.
- All applications must be lodged online.
- All applications should include your CV, highlighting your experience and skills in alignment with the criteria above.
Skills
- Organisational skills
- Attention to detail
- Communication skills (written and verbal)
- Microsoft Office Suite proficiency (Word, Excel, PowerPoint, Outlook)
- Calendar management
- Travel coordination
- Document creation
- Independent work
- Problem-solving
- Confidentiality
- Discretion
- Professionalism
- Adaptability
- Proactiveness
Experience Level
- Minimum of 5 years of experience providing executive support to senior management or C-suite executives
Benefits
- Recognition programs
- Employee referral bonuses
- Scholarships
- Free access to LinkedIn Learning
- Ramsay Leadership Academy
- Ramsay Rewards (exclusive deals at 100+ retailers, restaurants, travel providers)
- Lower hospital cover costs
- Higher extras limits on services like General and Major Dental
- Pharmacy and allied health discounts
- Flexible rostering options
- Flexible leave
- Free, confidential counselling and wellbeing support 24/7
- Novated leasing
- Discounts on leisure travel, gyms and lifestyle services
About the Company
- Ramsay provides high quality healthcare to millions of people each year through a network of hospitals, clinics and services in Australia, Europe and the United Kingdom.
- Australia’s largest private hospital operator, with over 74 sites and 35,000 staff.
- A values-led workplace where you’ll be supported personally and professionally.
- A place with flexible, permanent and career-growth opportunities nationwide.
Equal Opportunity
- Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com.au.