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About the Role

We are seeking a proactive and organized Personal Assistant to support the management team. This role involves daily business support, coordinating appointments, projects, and action items, as well as professional communication with internal and external stakeholders. The position offers a unique opportunity to grow into a highly independent and responsible role with significant trust and influence.

Responsibilities

• Manage appointment scheduling and maintain the executive calendar with foresight and structure.
• Prepare for appointments organizationally, ensuring all relevant information and documents are available.
• Manage follow-ups and consistently track open topics, deadlines, feedback, and delegated tasks.
• Record tasks, responsibilities, and deadlines from meetings, ensuring agreed-upon points are not lost in daily operations.
• Coordinate organizational aspects of ongoing projects and document project statuses, open items, and next steps.
• Communicate on behalf of the management in interactions with internal employees, service providers, tax advisors, and accounting.
• Assist with correspondence, drafting emails, letters, reminders, and organizational notices clearly and professionally.
• Monitor deadlines and assist in the preparation and review of preliminary accounting.
• Oversee controlling and follow-up of sales-related projects without holding direct sales responsibility.
• Support the management in personal matters, such as driving to appointments and occasional private organizational tasks like appointment coordination, deadlines, or service provider management.

Requirements

• Absolute reliability, discretion, and loyalty.
• Structured, organized, and capable of managing multiple topics simultaneously without losing overview.
• Proactive thinking, identifying open points early.
• Friendly, clear, and binding communication skills, with the ability to represent the management confidently.
• Assertiveness and the ability to consistently follow through on tasks.
• Stress resilience and the ability to remain calm in dynamic situations.
• Very good German language skills, both written and spoken.
• Proficiency with standard office applications.
• Possession of a Class B driver's license.
• Willingness to work flexible hours.
• Completed commercial apprenticeship (ideal).
• Previous experience as an assistant, office manager, or project assistant (ideal).

Skills

• Organization
• Time Management
• Communication
• Project Coordination
• Correspondence
• Office Applications
• Follow-up

Location

• Onsite

Work Type

• Full-time

Experience Level

• Entry-level
• Mid-level

Education Level

• Commercial Apprenticeship

Benefits

• A trusted key role with close collaboration directly with management.
• A varied field of activity with significant responsibility and insight into business operations.
• Short decision-making paths and an environment where things can truly be moved forward.
• A position with development potential: evolving from a classic assistant to a highly independent, proactive role.
• Plenty of variety instead of rigid routine.
• Direct communication and a work environment that explicitly encourages proactive thinking.
• The opportunity to help shape structures and actively improve workflows.
• A modern workplace.
• Appreciative collaboration and flat hierarchies.

About the Company

• We are a company that values proactive thinking, structure, and reliability. We foster an environment where individuals can hold things and people together, providing significant support to our management team.